Executive Assistant

Executive Assistant at Mack & Associates, Ltd. Executive Assistant at Mack & Associates, Ltd. in Des Plaines, Illinois Posted in 3 days ago.

Type:

full-time

Job Description:

A leading investment firm in Chicago is looking for a proactive Executive Assistant to join their dynamic team. This hybrid role (3 days on-site) offers a highly competitive compensation package (salary of up to $95K + bonus + paid overtime), and the chance to work closely with senior leadership in a fast-paced, high-impact environment. This is more than just an administrative role-it's a highly visible position where you'll play a key part in keeping operations running seamlessly at the executive level. The ideal candidate is detail-oriented, resourceful, and thrives in a setting where priorities shift and discretion is essential. In addition to meaningful exposure and the opportunity to work alongside a close-knit collaborative administrative team, the firm offers a comprehensive benefits package, including medical and dental coverage, generous PTO, and more. Responsibilities of the

Executive Assistant:

Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reporting Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, visas, and logistics Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism Manage and prioritize multiple requests in a fast-paced environment while maintaining strong attention to detail Prepare reports, presentations, and meeting materials as needed Support team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operations Qualifications of the

Executive Assistant:

5-7 years of administrative experience supporting senior leadership, ideally within a professional services or financial environment Experience supporting investor relations (IR) activities is strongly preferred Proficiency in coordinating complex travel arrangements and managing detailed itineraries required Strong organizational skills with exceptional attention to detail Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced setting Team-oriented mindset with a proactive and collaborative approach Excellent communication skills, both written and verbal P - 20