An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Our client, a growing organization, is seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to senior leadership. This person will serve as a trusted point of contact, managing executive calendars, coordinating meetings and travel, preparing correspondence and presentations, maintaining confidential information, and supporting a variety of business and administrative initiatives. This is an excellent opportunity for someone who thrives in a fast-paced environment, anticipates needs, and can confidently manage competing priorities with professionalism and discretion.
Compensation & Highlights:
Compensation:
$55,000-$60,000 annually, depending on experience Direct Hire/Permanent Role Responsibilities of the
Executive Assistant:
Provide day-to-day administrative support to senior leadership, including calendar management, scheduling, meeting coordination, reminders, and follow-up on priorities and action items. Coordinate internal and external meetings, appointments, travel arrangements, and business events, ensuring logistics, materials, and communications are organized and completed efficiently. Prepare, edit, and format correspondence, reports, presentations, meeting agendas, and other business documents while maintaining a high level of accuracy and professionalism. Serve as a key liaison between executives, employees, clients, vendors, business partners, and other external contacts, facilitating clear communication and timely follow-through. Maintain confidential records and organized administrative files while assisting with special projects, research, expense tracking, and other operational initiatives as assigned by leadership. Qualifications of the
Executive Assistant:
Experience in an Executive Assistant role supporting senior-level leadership. Exceptional organizational and time-management skills, with the ability to prioritize competing requests, manage changing schedules, and consistently meet deadlines. Proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint; familiarity with Google Workspace and other business software is a plus. Excellent written and verbal communication skills, with a polished and professional approach to interacting with executives, clients, vendors, and other stakeholders. Strong attention to detail, discretion, initiative, and problem-solving skills, with the ability to anticipate needs, work independently, and handle confidential information appropriately. A proactive and adaptable mindset, with the ability to support a growing organization and take ownership of administrative responsibilities and special projects. Submit your resume today for immediate consideration!
Please Note:
City Personnel offers extended interview hours from 7 am-7 pm upon request. For 20 years, City Personnel has been helping Rhode Islanders find meaningful careers with some of the area's most respected employers. As a locally owned staffing firm based in Providence, we offer real jobs with real companies—and you'll always work with real recruiters who know the Rhode Island job market and are invested in your success. Ready to take the next step in your career Contact us today at (401) 331-2311 to find your perfect job match! IND123
