About the

Clerk's Office :

The Circuit Court Clerk's Office is the administrative arm of the Circuit Court. Our day-to-day operations significantly impact the Chesterfield community. The Clerk's Office prioritizes accessibility, transparency, effectiveness and being constituent focused. The staff within the Clerk's Office are responsible for providing administrative support, record keeping, case management, court-related financial matters, and, most importantly, adhering to the law.

Position Summary:

This position serves as a Principal Deputy Clerk

• Court Operations, providing exceptional, confidential, and unbiased court user care while upholding the integrity of the judicial process.

The role acts as the primary liaison between court users and the Court, offering respectful, empathetic, and accurate guidance so individuals can navigate their cases with confidence. Core responsibilities include maintaining the official court record with precision, processing criminal and civil matters from filing through disposition, and carrying out all statutory and financial duties within the scope of the Clerk's authority. The position manages front-line customer service, which includes responding to inquiries at the front desk, by phone, and by emails, and ensures every interaction is handled promptly and courteously. It also processes various miscellaneous transactions, such as notary commissions, concealed handgun permits, and minister registrations. Flexibility is essential, as duties may shift quickly based on operational needs. Through consistent professionalism, accuracy, and empathy, this role reinforces public trust and supports the fair administration of justice within a safe and secure community. Success in this role requires flexibility, the ability to shift between divisions as needed, and strong judgment in prioritizing time-sensitive tasks. When operational issues or concerns arise, the individual is expected to promptly communicate with the appropriate Supervisor and the Chief to maintain transparency and ensure appropriate support. As part of the administrative arm of the court, this position contributes to the overall goal of supporting a safe and well-functioning community. This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Benefits:

• Hourly salary range of $26.97
• $31.70 based on experience. To maintain pay equity among staff, the ideal candidate will be offered $26.97, flexible based on experience.
• Medical/dental and retirement benefits (employee expense)
• Access to a wide range of benefits including life insurance, disability, 529 savings plans, wellness incentives, EAP, PTO, medical leave, and more
• Workplace grounded in values of respect, growth, and dedication to service.
• On-site fitness area and wellness room
• Ability to work remotely one day per month for training purposes, based on office needs and supervisor approval

Essential Duties and Responsibilities:

Court user support — Responds to phone, email, and walk-in inquiries; asks clarifying questions; provides accurate guidance; and directs individuals to the correct division. Concealed Handgun Permit processing — Reviews applications, receipts fees, coordinates background checks, prepares permits or denials, and updates CCMS, CIS, and COVERS. Notary commission management — Verifies statutory compliance, receipts fees, administers oaths, indexes commissions, provides certifications, and updates state systems. Minister registration — Registers ministers authorized to perform marriages in Virginia. Criminal case intake — Verifies offense, bond, custody, attorney, and defendant data; coordinates with District Court, Magistrate, and Commonwealth's Attorney to ensure complete records. Case assignment — Assigns judges, issues case numbers, checks conflicts, consolidates co-defendant matters, and organizes warrants. Case record creation — Establishes CCMS records, schedules hearings, generates case summaries, and incorporates filings into official files. Pre-trial record preparation — Reviews pleadings, prepares clerk sheets, fine/cost sheets, and organizes materials for hearings and trials. Grand jury processing — Creates sealed case files, enters indictments, and coordinates capias distribution. Service of process — Issues service documents, ensures accurate return dates, updates records upon service, and maintains execution paperwork. Interagency liaison work — Communicates with attorneys, law enforcement, Victim Witness, DOC, Probation, Magistrates, and other partners. Financial and case assistance — Helps defendants understand payment obligations; processes receipts, bail pieces, motions, and public file access. Search warrant handling — Processes search warrants and affidavits, verifies signatures, and updates the tracking system. Post-judgment actions — Issues garnishments, interrogatories, and writs; coordinates service with the Sheriff's Office. Order processing — Distributes orders, updates CCMS, scans into CIS and COVERS for permanent retention. Mail processing — Opens, sorts, verifies fees, researches case numbers, and routes filings for timely processing. Appeal setup. Perform other duties and special projects as assigned at the discretion of the Clerk of Court.

Minimum Qualifications:

• High school diploma or GED; bachelor's degree in criminal justice/public administration or related field is preferred.
• Three (3) years of relevant experience in management of a court/legal environment; or an equivalent combination of training and experience in management of a court/legal environment or a related field.
• Demonstrated skills in oral/written communication.
• Ability to multi-task in fast-paced environment.
• Meeting tight deadlines.
• Attention to detail.
• Public relations and customer service.
• Utilization of state-of-the-art technology and work proficiency.

Working Conditions:

• Office, courtroom, evidence room, and record/archives room environment.
• May require standing, lifting, and handling legal documents and evidence.
• Occasional interaction with incarcerated individuals and sensitive case materials.

Skills:

• Strong oral and written communication skills
• Interpret, apply and explain complex federal, state and local laws related to the areas of responsibility; to communicate effectively orally and in writing; to operate a personal computer and related software and other standard office equipment
• Develop and maintain effective working relationships with internal and external customers; supervise staff.
• Commitment to confidentiality and ethical handling of sensitive information
• Strong problem-solving and solution-oriented mindset, with adaptability to evolving tasks, initiatives, and collaborative cross-functional projects
• Proficient in Microsoft Office, case management systems, and other software applications; skilled in data entry, scanning, and digital document workflows, with the ability to quickly adapt to new technologies

Additional Qualifications :

Please note : A cover letter is required with your application. A PDF format is preferred. In your cover letter, be sure to address what drew you to this position and how your previous experience will help you succeed in this role. Pre-employment drug testing, FBI criminal background check, and education/degree verification required. Between 25

• 28 hours/week; Monday
• Friday; 11:30 a.m.
• 4:30 p.

m. Circuit Court Clerk