Office Manager

Office Manager Anaheim, CA Job Details Full-time $80,000 - $85,000 a year 4 hours ago Benefits Health insurance Dental insurance Vision insurance Life insurance Qualifications Project reporting Vendor relationship building Regulatory inspections Employee onboarding Budget management Microsoft Excel EHS Microsoft Outlook Operations management Vendor management Environmental audits Customer service Staff scheduling Regulatory compliance Restoration industry experience Restoration Filing Environmental compliance Performance management Client invoicing Managing budgets in a finance role Financial operations management Team management Xactimate Environmental compliance audit Vendor relationship management Construction administrative experience Environmental regulatory compliance Office management Claims documentation management Senior level Onboarding process management Working on construction projects Leadership Communication skills Regulatory compliance management Overseeing training Progress tracking (project management tasks)

Full Job Description Job Title:

Office Manager Company:

All County Environmental & Restoration Location:

Anaheim, CA Reports To:

CEO Company Overview All County Environmental & Restoration is a full-service environmental and restoration company specializing in fire and water damage restoration, mold and asbestos abatement, environmental cleanup, and reconstruction services. The company provides 24/7 emergency response services and supports residential, commercial, municipal, and insurance-related projects across Southern California. Position Summary The Office Manager is responsible for overseeing daily administrative operations to ensure efficiency, compliance, and exceptional client service. This role is critical in supporting field operations, coordinating emergency response workflows, managing office staff, and maintaining accurate documentation related to restoration, environmental, and insurance-based projects. Key Responsibilities Office & Administrative Management Oversee daily office operations, ensuring efficient workflows and organization Supervise administrative / claim coordinator staff, including scheduling, training, and performance management Maintain office systems, filing structures, and documentation standards Manage office supplies, vendor relationships, and facility needs Project & Operations Support Coordinate communication between claims management, field staff and clients Track project timelines, job status, and completion milestones Ensure proper documentation for restoration, abatement, and construction projects Client & Insurance Coordination Serve as a primary point of contact for clients, vendors, and insurance representatives Support insurance claims documentation, invoicing, and followup Ensure accurate job files, including estimates, reports, and compliance records Maintain high levels of customer service during highstress restoration situations Financial & Reporting Duties Prepare reports on office performance, and operational metrics Monitor budgets and assist leadership with financial tracking Compliance & Industry Standards Ensure adherence to environmental, safety, and regulatory requirements Support audits and inspections related to environmental and construction services Team Support Act as liaison with HR Director to support onsite onboarding and document distribution Help maintain a positive, accountable, and teamoriented culture

Qualifications Required:

35+ years of office management or administrative leadership experience Experience in construction, restoration, environmental services, or similar industry preferred Strong organizational, multitasking, and problemsolving skills Proficiency in Microsoft Office (Excel, Word, Outlook) and scheduling systems Excellent communication and customer service skills

Preferred:

Experience with insurance claims processing or restoration software (e.g., Xactimate) Knowledge of environmental regulations (mold, asbestos, hazardous materials) Key Competencies Ability to thrive in a fastpaced, emergencyresponse environment Strong attention to detail and documentation accuracy Leadership and team coordination skills High level of professionalism and confidentiality Adaptability and decisionmaking under pressure Work Environment Officebased with frequent coordination with field teams May require flexibility for afterhours communication due to 24/7 emergency services Exposure to fastmoving restoration and construction operations Compensation & Benefits Competitive salary based on experience Medical, Dental, Vision and Life Insurance IRA Vacation Growth opportunities within a rapidly expanding restoration company Equal Opportunity Employer Statement All County Environmental & Restoration is an equal opportunity employer committed to diversity, safety, and environmental responsibility. About All County Environmental & Restoration Inc At All County Environmental & Restoration, we do more than restore properties, we restore peace of mind. As a trusted leader in the environmental and restoration industry, we specialize in asbestos and lead abatement, mold remediation, biohazard cleanup, and water and fire damage restoration. We serve residential, commercial, and government clients throughout Southern California, and we're proud of the reputation we've built for professionalism, safety, and integrity. What sets us apart is our team. We believe in hiring people who care about the work they do, the customers they serve, and the teammates they support. When you join All County, you're not just starting a job, you're joining a company that invests in your growth, values your contribution, and offers real opportunities to build a career.