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AppleOne
Office Administrator Part-Time
Career Insights for Office Manager (General)
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Scorecard
Based on California data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$68,730 / year median in California
-1% projected decline
Job Description
Job Summary We are seeking a detail-oriented Office Administrator / Accounts Payable Specialist for a temp-to-hire opportunity in Irvine, CA. This office-based role supports the accounting department for a construction organization, with a focus on invoices, lien releases, compliance documents, vendor records, and project-related accounting support. This is a great opportunity for an administrative or accounting professional who enjoys organized processes, accurate data entry, and working closely with accounting, project management, and operations teams. The work environment offers supportive leadership, a collaborative team culture, and the opportunity to build long-term stability within a growing construction-focused business. Key Responsibilities
- Review, code, and process vendor invoices, subcontractor pay applications, and related accounting documents.
- Match invoices to purchase orders, contracts, job numbers, cost codes, and project documentation for accuracy.
- Assist with lien releases, insurance certificates, W-9 records, compliance documents, and payment support.
- Prepare and support weekly check runs, vendor payments, AP aging reports, and month-end close activity.
- Respond to vendor inquiries professionally and provide documentation for audits or internal review.
- Collaborate with accounting, project management, and operations teams to improve accounts payable workflow. Compensation and Benefits
Compensation:
$24 to $27 per hour.- Job type: Temp-to-hire.
Location:
Irvine, CA.- Work arrangement: Office-based.
- Benefits listed include health, dental, and vision insurance, 401(k) with company match, paid vacation and sick leave, company holidays, and a supportive team environment with growth opportunities.