Office Manager

Job Overview We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative workflows, maintaining a welcoming front desk presence, and supporting overall office efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and positive workplace atmosphere. Bilingual abilities are a plus, as is experience with various office management tools and software. This paid position offers an exciting opportunity to play a pivotal role in our organization's success. Duties Oversee daily office operations, ensuring all administrative functions run seamlessly Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing exceptional customer service Coordinate calendar management, scheduling appointments, meetings, and events with precision and efficiency Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools Handle clerical tasks such as copying, mailing, and organizing office supplies to support team productivity Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking Provide administrative support including typing correspondence, managing phone etiquette, and assisting with personal assistant duties as needed Experience Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service Familiarity with multi-line phone systems, calendar management, data entry, filing systems, and office software such as Microsoft Office and Google Workspace Previous experience in audio and video reception is advantageous but not required; strong organizational skills are essential regardless of industry Demonstrated ability to manage time efficiently while handling multiple priorities in a fast-paced environment Knowledge of bookkeeping processes using QuickBooks or similar software is highly desirable Excellent phone etiquette, proofreading skills, and attention to detail are important

Pay:

$23.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person