Office Manager

We're currently hiring for an Office Manager on behalf of one of our clients in Jacksonville, FL!

Job Description & Responsibilities:

Welcome and assist visitors with a professional demeanor. Update the welcome TV for guests and new employees. Direct visitors and deliveries to appropriate personnel. Answer, screen, and route incoming calls; take accurate messages for senior management. Keep the intranet current by posting weekly safety minutes and new hire announcements. Maintain a fully stocked supply inventory and ensure timely restocking. Sort incoming mail and manage outgoing mail for timely delivery. Prepare FedEx labels and ensure packages are sent daily. Assist with onboarding by taking badge photos, creating user profiles, and guiding new hires. Maintain the professional appearance of conference rooms, training rooms, and the kitchen. Manage conference room calendars and assist with scheduling and catering coordination. Anticipate the needs of office personnel to support productivity. Review and code invoices promptly and accurately.

Essential Skills:

Proficiency in Microsoft Outlook, Word, and Office. Calendar management and meeting setup. Experience in ordering supplies and supporting executive staff. Administrative support skills. Excellent greeting and customer service skills. Experience in schedule management, filing, and office support. Proficiency in Excel, Outlook, typing, and general computer/internet skills. Bilingual English/Spanish is a plus. Strong interpersonal and communication skills. Attention to detail and problem-solving abilities. Eagerness to learn and tackle greater responsibilities.

APPLY NOW!

!! Job Type & Location This is a Contract to Hire position based out of Jacksonville, FL. Pay and Benefits The pay range for this position is $24.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Jacksonville,FL.

Application Deadline This position is anticipated to close on May 19, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.