We are looking for an experienced, organized, and detail-oriented Real Estate Office Administrator / Transaction Coordinator to join our growing team. This is a full-time, Monday-Friday, 8:00 AM-5:00 PM salary position reporting directly to Broker.

ABOUT THE POSITION

This is a unique role that combines real estate administration, transaction coordination, and new construction management. You will work closely with Aldana Realty, our buyers and agents, lenders, title companies, and Aldana Contracting- our affiliated construction company.

RESPONSIBILITIES INCLUDE

Answer and manage the Aldana Realty office phone line Maintain and manage spreadsheets tracking new construction homes and completion timelines to put new listings on MLS Draft and coordinate listing agreements Assist with signature requests for contracts, addendums, disclosures, and closing documents Communicate with buying agents, lenders, title companies, buyers, and sellers throughout the transaction Coordinate closing details and help keep transactions moving toward the closing date Serve as a key liaison between Aldana Realty and Aldana Contracting Communicate with our sellers and give updates on showings and feedbacks Update MLS listing photos, make site visits to take photos or put out signs Provide buyers and agents with updates and information regarding the construction process Coordinate and distribute information regarding surveys, blueprints, floor plans, and selected color schemes Schedule buyer construction walkthroughs with the buyer, agent, and construction superintendent prior to closing Assist with administrative tasks within MLS and AppFiles and other real estate software systems Maintain organized transaction files and ensure important deadlines are being tracked Provide excellent customer service and professional communication throughout the buying and construction process All other duties assigned

WHAT WE'RE LOOKING FOR REQUIRED

Previous experience in real estate administrative work or transaction coordination Strong organizational and time-management skills Excellent written and verbal communication Ability to manage multiple transactions and deadlines simultaneously Strong attention to detail Professional, friendly, and dependable Comfortable working with technology, spreadsheets, MLS, and transaction management software

PREFERRED, NOT REQUIRED

Active Florida Real Estate License Experience with new construction transactions Experience with MLS and AppFiles Transaction coordination experience Experience working with lenders and title companies

BENEFITS

Health Insurance Plans

PTO A UNIQUE OPPORTUNITY

One of the benefits of this position is the opportunity to receive real estate leads and work as a buying agent outside of regular office hours. If you are already licensed—or are interested in becoming licensed—this position can provide an opportunity to build your own real estate business while working alongside an established brokerage and new construction company. Salary Position | Monday-Friday | 8:00 AM-5:00 PM If you are highly organized, love real estate, and enjoy being the person who keeps everything moving behind the scenes, we want to hear from you!

Pay:

$20.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person