Role Overview Academy Bus is seeking an Office Manager to join our West Palm Beach team. In this multi-faceted role, you will support the General Manager, Safety, and Operations teams. Your primary focus will be managing human resources administration, office operations, and day-to-day administrative tasks in a fast-paced environment. Earn an annual salary of $55,000-$60,000. Pay rate commensurate with experience level.

Desired Characteristics:

Multitasker:

Thrives under pressure in a fast-paced environment.

Organized:

Possesses strong attention to detail and accuracy.

Results-Driven:

Acts as a collaborative team player with a strong work ethic.

Adaptable:

Demonstrates flexibility in managing changing priorities.

Discreet:

Maintains strict confidentiality regarding sensitive information.

Core Responsibilities:

Human Resources & Recruiting Administration Employee Relations:

Serve as a point of contact for employee questions, track attendance, and facilitate open communication.

Full-Cycle Recruitment Support:

Manage candidate flow including walk-ins, phone inquiries, application reviews, interview scheduling, and candidate communication.

Pre-Employment Screening:

Coordinate background checks, motor vehicle reports (MVR), drug testing, and physicals.

HR System Management:

Update HR systems and process paperwork for hiring, terminations, status changes, and leaves of absence.

Onboarding & Benefits:

Assist with benefits enrollment and track eligibility for sign-on or referral bonuses.

Compliance:

Create and maintain driver qualification files and official employee documentation.

Uniform Management:

Coordinate the ordering and replenishment process for new hire uniforms.

Financial & Payroll Support Payroll Coordination:

Review charter paperwork and schedules, track time-off requests, and provide impact notes to the payroll department.

Accounting Support:

Assist with localized accounts payable (AP), accounts receivable (AR), and petty cash management.

Office & Operations Support Office Maintenance:

Order office supplies and coordinate office cleaning services.

Data Entry:

Input mileage and fuel data into the maintenance tracking system.

General Support:

Perform other administrative tasks as assigned by leadership.

Requirements:

Software Skills:

Proficiency in Microsoft Office (Outlook, Word, and Excel).

General Experience:

Proven experience in administrative or operations support roles.

Preferred Experience:

Prior administrative support experience in HR or recruiting is highly desired

Health Insurance and Benefits Offered Include:

Medical, Dental, Vision, Prescription and Life insurance Supplemental coverages 401K plan Paid Time off and Holiday Pay Academy is an EEO.

Job Types:

Full-time, Part-time Pay:

$55,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person