Company Overview White Rabbit Garage Organizers specializes in providing innovative concrete coating solutions and designing efficient garage and basement organization systems across Chicagoland and Southeast Wisconsin. Our commitment to quality and customer satisfaction has established us as a trusted leader in home improvement for over 34 years, driven by a dedicated team focused on delivering exceptional results. Job Summary We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations at White Rabbit Garage Organizers. This role is essential in maintaining smooth office functions, supporting team productivity, and ensuring excellent customer service. The ideal candidate will possess strong administrative skills, technical proficiency, and the ability to manage multiple tasks efficiently to support our company's growth and operational excellence. Responsibilities Manage office operations including scheduling, filing, data entry, and maintaining office supplies. Serve as the primary point of contact for clients, vendors, and team members via phone and email, demonstrating professional phone etiquette and customer service skills. Coordinate calendar management, appointments, and project timelines to ensure timely completion of tasks. Handle invoicing, billing, and financial record keeping using QuickBooks or similar accounting software. Maintain organized electronic and physical files, ensuring accuracy and confidentiality of sensitive information. Support front desk duties such as greeting visitors, answering multi-line phone systems, and directing inquiries appropriately. Assist with administrative tasks including proofreading documents, preparing reports, and supporting data entry efforts. Skills Proficiency with Microsoft Office Suite including Word, Excel (spreadsheets), and productivity software. Strong computer literacy with experience in office management tools and technical proficiency in office equipment. Excellent organizational skills with the ability to prioritize tasks effectively. Experience with QuickBooks or similar accounting software for invoicing and financial management. Bilingual abilities are a plus to facilitate communication with diverse clients. Demonstrated clerical experience including filing, data entry, proofreading, and document management. Exceptional customer service skills with professional phone communication and phone etiquette. Knowledge of multi-line phone systems and calendar management tools. Ability to handle multiple responsibilities efficiently while maintaining attention to detail. This position offers an engaging opportunity for a dedicated professional eager to contribute to a dynamic team committed to quality service delivery. If you possess the necessary skills in office management, technical proficiency, and client communication, we encourage you to apply today to join our growing organization at White Rabbit Garage Organizers.

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

Retirement plan

Work Location:

In person