Administrative/Office Manager Diversified Transfer & Storage Pallet Shop - 3.0 Billings, MT Job Details Full-time $24 - $26 an hour 4 hours ago Benefits Health insurance Dental insurance Vision insurance Qualifications Customer communication Customer relationship building Spreadsheets Client relationship development Schedule management Driver's License Database management Data management Financial records management Financial record maintenance Customer relationship management QuickBooks Profit & Loss statement Office management Marketing operations Technical Proficiency Stakeholder relationship building Payroll record maintenance Full Job Description We are seeking an organized, dynamic Administrative/Office Manager to oversee our daily office operations at our DTS Pallet Shop, manage financial tasks, and drive customer sales and marketing efforts. In this multifaceted role, you will work closely with ownership to handle bookkeeping, streamline logistics, support human resources, and help grow our business.

Key Responsibilities Financial Operations:

Manage monthly P&Ls, payroll, invoicing, accounts receivable/payable, and data accuracy using QuickBooks.

Sales & Marketing:

Drive customer growth through social media (including Facebook Marketplace), cold calling, mailers, and expanding pallet sales and procurement.

Logistics & Inventory:

Handle daily Chep reconciliations, update portals, schedule inbound/outbound loads, and track inventory and supplies.

Sustainability Initiatives:

Identify secondary uses for pallet scraps to reduce landfill waste.

HR & Administration:

Oversee new hire orientations, maintain employee records, track safety training, coordinate drug testing/physicals, and manage employee incentives alongside ownership.

Relationship Management:

Build and nurture strong connections with customers, vendors, and government contract agencies while maintaining strict confidentiality.

Qualifications & Requirements Experience:

Proven experience in general accounting (P&L, invoicing, payroll), database/portal management, and sales or customer relations.

Technical Skills:

Proficiency in QuickBooks, spreadsheets, and social media platforms.

Core Competencies:

Strong communication, reasoning, and relationship-building skills.

License:

A valid driver's license

Pay:

$24.00 - $26.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person