Japanese-English Bilingual Office & Administration Manager JTA, Inc. (Recruiting Company) Raleigh, NC Job Details Full-time From $100,000 a year 23 hours ago Benefits Health insurance 401(k) Qualifications Confidential information handling Microsoft Excel Microsoft Outlook Interpersonal skills Filing Executive administrative support Japanese Employee data management Bachelor's degree Attention to detail QuickBooks Accounting and finance experience Office management Cross-functional communication Full Job Description We are seeking a highly organized, dynamic Japanese-English Bilingual Office & Administration Manager to oversee daily office operations and administrative functions . Position Summary The company has 10~13 employees. The primary focus of this position is to ensure that administrative, accounting, HR, and corporate management functions are properly coordinated and effectively operated . The Manager is expected to provide hands-on administrative leadership while working closely with the Office Managers, Executive Management, the external CPA firm, and the corporate headquarters in Japan. =================================================================

Position:

Japanese-English Bilingual Office and Administration Manager Employment Status:

Full-time (Exempt) Work days and hours: Mon-Fri 8:30-17:30

Salary:

$100K+ (Based on experiences, salary is negotiable) Start date: October ============================================================== Examples of Key Responsibilities 1. Accounting & Financial Administration Prepare and provide necessary documents and information for federal and state tax filings prepared by the external CPA firm. Maintain organized accounting records and supporting documentation for audits, tax filings, and management review. Support financial and administrative reporting to the corporate headquarters in Japan. 2. Human Resources Administration Coordinate recruiting activities, including job postings, candidate communication, interview scheduling, and preparation of employment documentation. Support Executive Management in the hiring and onboarding process. Administer employee records, payroll information, benefits, vacation, sick leave, and other HR-related documentation. Coordinate employee health insurance, workers' compensation, and other employee benefit programs. 3. Corporate & General Administration Supervise and support Office Managers in maintaining efficient office operations. Maintain corporate records, business licenses, registrations, insurance documents, contracts, and other important company documentation. Coordinate preparation and maintenance of Board of Directors and Shareholders' Meeting documents and corporate records. 4. Management Reporting & Japan Headquarters Coordination Prepare and coordinate periodic administrative and financial reports for Executive Management. Provide necessary reports, documents, and explanations to the corporate headquarters in Japan. Maintain effective communication between the management, employees, the external CPA firm, professional advisors, and the corporate headquarters in Japan. 5. Purchasing, Sales & Safety - Administrative Support The primary responsibility of this position is Administration, HR, and Accounting. The Manager may also provide administrative support to other business functions as needed Qualifications Required Native level proficiency in both Japanese and English , including verbal and written communication. Experience in administration, accounting, finance, HR, or a related business function. Working knowledge of basic accounting principles, including AR, AP, payroll, expense management, and financial reporting. Strong organizational and administrative skills with the ability to manage multiple responsibilities. Strong communication skills and ability to coordinate effectively with management, employees, external professionals, and corporate headquarters in Japan. Proficiency with Microsoft Office, particularly Excel, Word, and Outlook. High level of accuracy, confidentiality, and professional integrity. Preferred Experience working for a Japanese-owned company in the United States. Experience coordinating with an external CPA or accounting firm. Experience with QuickBooks or similar accounting software. Experience in HR administration, payroll, employee benefits, or corporate administration. Familiarity with U.S. business practices and communication with Japanese corporate headquarters. Key Competencies Administration and organizational management Accounting and financial coordination Attention to detail and accuracy Japanese-English bilingual communication Problem-solving and process improvement Confidentiality and integrity Cross-functional coordination Time management and prioritization Ability to work independently while maintaining appropriate communication with

Executive Management Pay:

From $100,000.00 per year

Benefits:

401(k) Health insurance

Education:

Bachelor's (Required)

Experience:

HR and Accounting:

3 years (Required)

Language:

Japanese (Required) Ability to

Commute:

Raleigh, NC 27601 (Required) Ability to

Relocate:

Raleigh, NC 27601: Relocate before starting work (Required)

Work Location:

In person