Job Overview We are seeking an energetic and highly organized Office Manager/Administrative Assistant to join our dynamic team. This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, both bilingual and monolingual candidates are encouraged to apply. You will be the backbone of our office environment, managing administrative tasks, supporting team members, and maintaining a welcoming front desk presence. Your enthusiasm and technical proficiency will help foster a productive and positive workplace atmosphere. Duties Manage daily office operations, including supply inventory, equipment maintenance, and facility organization Serve as the primary point of contact for visitors, clients, and staff via multi-line phone systems and in-person interactions Handle data entry tasks accurately using spreadsheets, word processing, and productivity software to maintain records and reports Support accounting processes by utilizing QuickBooks for invoicing, expense tracking, and financial documentation Coordinate appointments, meetings, and calendar schedules for team members with excellent time management skills Maintain a professional front desk presence by greeting visitors warmly and practicing effective phone etiquette Assist with clerical duties such as filing, copying, scanning documents, and preparing correspondence in multiple languages if applicable Experience Proven experience in office management or administrative support roles within a professional environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software Prior experience using QuickBooks or similar accounting software is highly desirable Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting Bilingual abilities are preferred to enhance client communication and team collaboration Demonstrated customer service skills with a friendly demeanor at the front desk and over the phone Technical proficiency in managing multi-line phone systems, scheduling tools, and productivity software Previous experience supporting executive or personal assistants is a plus Join us to be part of a vibrant team where your organizational talents and proactive approach will make a real difference! We value energetic professionals who thrive on creating efficient workflows while delivering outstanding support to clients and colleagues alike.

Pay:

From $4,000.00 per month

Benefits:

Employee discount Referral program

Education:

Bachelor's (Required)

Experience:

1/1/2026: 1 year (Required)

Language:

Spanish (Preferred) English (Required) Ability to

Commute:

Ridgewood, NJ 07450 (Required)

Work Location:

In person