Office Manager / Bookkeeper

Job Summary We are seeking a highly organized and detail‑oriented Administrative Professional to join our team. In this role, you will oversee essential office operations, including ordering office supplies, maintaining employee attendance records, and managing PTO allotments. You will prepare charity journal advertisements and coordinate donations, while also maintaining our QuickBooks database to ensure accurate accounts payable and receivable for both clients and vendors. Responsibilities include generating monthly retainer invoices, preparing hourly billing with detailed backup reports, and tracking all billing activity through spreadsheets and QuickBooks. You will enter weekly time into the Timeslips database, generate invoices, and ensure all staff and corporate insurance licenses remain current. This position is ideal for someone who thrives in a fast‑paced environment, enjoys multitasking, and takes pride in keeping operations running smoothly. Experience Proven office management experience with a strong background in administrative support and clerical tasks Prior experience with bookkeeping using QuickBooks or comparable software is highly preferred Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently Strong communication skills

Pay:

From $40.00 per hour

Benefits:

Flexible schedule

Work Location:

In person