Office Manager

Adecco is currently seeking an Office Manager/Finance Assistant in Rochester, NY. As an Office Manager/Finance Assistant, you will support daily office operations while supporting financial processing and administrative coordination. This position ensures accurate invoice management, organized documentation, clear communication, and efficient workflow between project managers, financial systems, and office staff.

• Key Responsibilities
• Invoice & Financial Processing
• + Download and review invoices daily + Upload invoices to the appropriate Salesforce work orders + Enter invoices into Profit Master, ensuring correct Work Order assignment + Maintain accuracy and timeliness in all financial data entry
• Communication & Administrative Support
• + Review and respond to emails from the prior day, including company-wide and management updates + Return missed calls promptly + Manage incoming calls related to warranty, pre-construction, and payment/finance inquiries
• Project & Document Management
• + Process and close out project folders submitted by Project Managers + Scan and upload all documentation into Salesforce + Ensure folders are properly marked as complete, invoiced, and closed with consistent dates + Label folders as "Closed" and "Scanned" and file alphabetically + Return unused documents to appropriate storage
• Folder Creation & Task Coordination
• + Create new project folders based on assigned work + Use correct folder color coding per company standards + Gather and organize required documentation from internal teams + Accurately complete all folder details (client info, project type, PM, payment terms, etc.

) + Print and verify all required documents, including confirming payment records when applicable + Submit completed folders for approval and assign to the appropriate Project Manager + Coordinate next steps and notify PMs to schedule pre-construction meetings

• Office Operations & Support
• + Provide general support to team members as needed + Order and manage office supplies across multiple locations + Coordinate supply needs and handle special requests
• Office Maintenance
• + Maintain a clean and organized office environment through routine upkeep, including: + Cleaning common areas and kitchen spaces + Vacuuming and mopping floors + Cleaning glass surfaces and dusting workspaces + Refill water and maintain shared office resources
• Reporting & Data Management
• + Prepare monthly Appointment and Sales reports using Excel + Review prior reports to ensure consistency and accuracy + Submit reports to "Full Throttle" within the first week of each month + Ensure all reporting data is complete and accurate
• Qualifications
• + Experience with QuickBooks Online required + Strong organizational and multitasking abilities + High attention to detail, particularly with financial data + Proficiency in Microsoft Excel, Google Workspace, and standard office software + Experience with CRM systems (e.

g., Salesforce) preferred + Excellent communication and time management skills + Ability to work both independently and as part of a team Click Apply to be considered for this Office Manager/Finance Assistant opportunity in Rochester, NY!

• Pay Details:

• $21.

00 to $25.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance

• Massachusetts Candidates Only:

• It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability.