Job Summary We are seeking a highly organized Office Manager/Bookkeeper to join our team! This role ensures the smooth operation of daily office functions while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support external clients. This paid position offers an opportunity to use your skills in office management and bookkeeping. This role keeps daily cash flow accurate by handling both sides of money movement (money going out and money coming in) alongside employee compensation and debt recovery. Responsibilities Accounts Payable (AP) Process vendor invoices: Match bills to purchase orders and receiving slips, code expenses properly, and enter them into the accounting system. Accounts Receivable (AR) Generate billing: Create and mail customer invoices or statements.

Post cash receipts:

Record incoming customer payments, checks, and digital deposits into the ledger. Make bank deposits.

Track accounts:

Monitor aging reports to see which customer accounts are current or falling behind.

Payroll Process compensation:

Calculate wages and hours, tips for staff.

Distribute pay:

Issue paychecks on a regular bi-weekly schedule. Collections Follow up on past-due accounts: Contact clients via phone or email regarding delinquent or insufficient payments.

Negotiate resolution:

Resolve customer billing disputes to secure revenue.

Maintain records:

Document all collection notes and update customer account statuses.

Execute payments:

Schedule and run checks, or ACH transfers on time.

Reconcile accounts:

Compare vendor statements against internal ledgers and resolve any discrepancies.

Prepare weekly reports:

Generate financial reports using prepared templates.

Qualifications and Skills Experience:

2 to 3 years of hands-on bookkeeping, general ledger, or full-charge accounting experience.

Technical skills:

Proficiency in accounting software (such as QuickBooks, Sage, or NetSuite) and Microsoft Excel, Word and Outlook.

Soft skills:

Strong attention to detail, clear communication, and professional negotiation skills for dealing with vendors and customers. Additional Tasks Understand and ensure the company complies according to US DOT. File the biennial report in a timely manner on every even year: 2024, 2026. Join us to be part of our team where your organizational talents and technical proficiency will make a meaningful impact.

Pay:

$20.00 per hour Expected hours: 40.0 per week

Work Location:

In person