Overview We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our local small family business owed truck repair shop. This role is vital in ensuring smooth administrative workflows, maintaining efficient office procedures, and fostering a welcoming atmosphere for staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and technical proficiency to support our team's productivity and success. Join us and be the driving force behind an energized, well-managed workplace where excellence is the standard! Duties Oversee daily office operations, including managing supplies, equipment, and facility maintenance to ensure a seamless work environment Coordinate front desk activities such as greeting visitors, answering phones, and managing incoming correspondence with professionalism and courtesy Handle calendar management, scheduling meetings, appointments, and conference room bookings efficiently using productivity software and digital tools Manage data entry tasks with accuracy using spreadsheets and word processing applications while maintaining meticulous records Support accounting functions by utilizing QuickBooks for invoicing, expense tracking, and financial reporting Facilitate communication between departments by preparing reports, proofreading documents, and ensuring clear client correspondence Provide administrative support including filing, photocopying, proofreading documents, and assisting with special projects as needed Requirements Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry systems Technical proficiency with office equipment such as multi-line phone systems and printers/scanners Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Strong computer literacy including data management, document proofing, and internet research skills Bilingual abilities are highly desirable to support diverse client interactions and team communication Exceptional customer service skills with professional phone etiquette and client communication experience Previous experience using QuickBooks or similar accounting software is preferred but not required Personal assistant or front desk experience is advantageous to handle scheduling and client interactions smoothly Ability to manage multiple responsibilities efficiently while maintaining attention to detail and accuracy Join us as an Office Manager to help create an energized workspace where efficiency meets excellence! Your organizational prowess will empower our team to thrive while delivering outstanding service to clients. We value proactive leaders who excel at multitasking in a vibrant office setting—apply today to become an essential part of our dedicated team!

Pay:

$23.00 - $26.00 per hour

Benefits:

Flexible schedule

Work Location:

In person