Bilingual (Japanese/English) Office Administrator OPT candidates are also welcome to apply.

Industry:

HR Consulting /

Recruiting Location:

Irvine, CA 92614

Position Summary:

We are seeking a bilingual Office Administrator to support the day-to-day operations of our company while working closely with various teams across the organization. In addition to general office administration, this position will also provide support in areas directly related to our business, including recruiting and candidate sourcing, as well as HR consulting projects. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment where priorities may shift. Strong multitasking, time management, and communication skills are essential for success in this role.

Key Responsibilities:

Office Administration & Team Support Provide general administrative support to various teams Organize and maintain documents, internal information, data, and shared folders Enter, update, and maintain client and candidate information Prepare and update documents, manuals, procedures, templates, and meeting minutes Order and manage business cards, office supplies, and other materials Support other day-to-day office operations as needed Systems & Contract Management Communicate with job boards, system providers, and other vendors Manage contract renewals, confirmations, billing, and vendor inquiries Accounting Support Assist with the preparation of estimates and invoices Maintain contract-related documents and support expense management Onboarding, Offboarding & Account Management Set up and manage accounts for new hires and departing employees Assist with related onboarding and offboarding procedures Content & Information Management Update and maintain the company website, blog, and internal libraries Post and update job openings Event Support Assist with the preparation and coordination of annual and internal company events Recruiting & Candidate Sourcing Support Research and source potential candidates based on job requirements Search for candidates using job boards and other recruiting databases Provide general support to the recruiting team as needed HR Consulting Support Assist with research and preparation of materials for HR consulting projects Prepare client-facing materials and data Provide administrative and operational support for various HR-related projects

Required Skills & Qualifications:

Bilingual in Japanese and English (business-level proficiency or higher in both languages) Ability to multitask effectively in a fast-paced environment Proficient PC and IT skills, with the ability to quickly learn new systems and tools Excellent organizational and time management skills with the ability to prioritize tasks High level of accuracy and attention to detail Effective communication skills and the ability to work well with both internal and external contacts Flexibility and willingness to learn new tasks, systems, and technologies

Preferred Skills & Experience:

(Not required) Preferred Skills & Experience Experience in HR, general administration, or office management Experience in staffing, recruiting, or other HR-related industries Experience managing or updating websites and digital content Strong aptitude for IT tools, systems, and technology Work Style：Hybrid (In-office 3-4 days per week)

Job Types:

Full-time, Part-time Pay:

$23.00 - $28.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have strong PC and IT skills and feel comfortable learning and using new systems and tools?

Education:

Associate (Required)

Experience:

Office Administrator:

1 year (Required) Ability to

Commute:

Irvine, CA 92614 (Required)

Work Location:

Hybrid remote in Irvine, CA 92614