Office Administrator

Office Administrator at Insight Global Office Administrator at Insight Global in Wynantskill, New York Posted in about 22 hours ago.

Type:

full-time

Job Description:

Office Administrator | Long-Term Opportunity We're seeking an experienced Office Administrator to support a large corporate office in Troy, NY as the primary administrative point of contact. This is a long-term opportunity with room for growth, ideal for someone who views administration as a career path and has experience supporting a fast?paced corporate environment. As a Workplace Office Administrator, you'll play a key role in keeping office operations running smoothly by providing administrative support to employees at all levels, both on-site and remotely. Essential Functions include but not limited to: Office & Facilities Support Order and manage office supplies, snacks, and inventory Maintain office common areas, kitchen, and overall office upkeep Coordinate with building management and vendors (plumber, HVAC, repairs, security access) Serve as liaison for facilities, IT, managed print services, and equipment issues Coordinate shipping, deliveries, incoming/outgoing mail (FedEx, UPS, Amazon, etc.) Support safety and compliance programs (visitor guides, bulletin boards, AED/CPR supplies, PPE) Administrative & Financial Support Prepare and track Accounts Payable data (invoice submission, PO tracking, issue resolution) Assist with procurement activities, purchase orders, and indirect expense tracking Support office leaders with reports, spreadsheets, expense reports, and utilization tracking May serve as timecard administrator (weekly submissions and daily timecard comments required) Meetings, Events & Visitors Prepare conference rooms, catering, and office setup for executive visits Coordinate office events, holidays, and meetings Manage visitor experience (front desk coverage, guest check?in, phone coverage) People & Project Support Assist with new hire onboarding, I?9s, IT equipment setup, and offboarding Support project teams with document control, records management, and reporting Assist with project coordination, contracts, workflows, QA reviews, and task tracking May support remote offices and occasional business travel Assist with fleet vehicle program and document tracking, if assigned

Required Experience:

3+ years of experience in an Office Administrator, Office Manager, or similar role in a corporate office setting Experience supporting an office (not an individual) Invoicing and PO tracking experience Strong time management, prioritization, and follow?through Experience with facilities coordination and office event planning Polished, professional, warm, and welcoming presence Tech?savvy and comfortable juggling multiple priorities

Technology & Tools:

Strong Microsoft Office skills (Word templates, Excel spreadsheets, PowerPoint) Experience with multi?line phone systems Comfortable with MS Teams, Zoom, Slack, or similar tools Act as on?site IT point of contact for Service Desk coordination when needed Nice to have: Oracle experience (especially Oracle Horizon) This is a contract?to?hire position, and only candidates able to commit to long?term employment will be considered. Annual compensation ranges from $60K-$70K, based on relevant experience, plus benefits including health, dental, vision, and 401(k).