Activate Your Influence is a third party hiring partner working with JJ Builders to fill this role. JJ Builders | Holtwood, PA $25-$30 per hour | Full-Time | Monday-Friday JJ Builders is growing, and we're looking for someone who can bring structure, ownership, and accountability to the business behind the building. We're looking for an Office Manager / Bookkeeper / HR Admin who is organized, hardworking, people-smart, and willing to dig in and get things done. This person will become the day-to-day owner of our office operations, while also overseeing core bookkeeping and HR administration. This is not a role for someone who wants a narrow lane or needs to be told what to do. It's a role for someone who sees what needs to be done, takes ownership, follows through, holds others accountable, and is always looking for a better way to do things. About JJ Builders JJ Builders is a growing construction company based in Holtwood, PA. We build high-quality pole barns, barndominiums, decks, and roofing projects throughout the region. Our culture is built around our RISE values: Responsibility for Safety Integrity Always Strive to Improve Everyone is a Team Player We believe in doing excellent work, serving our clients well, improving every day, and working together as a team. As we scale our business, we need someone who can help us build the systems and accountability necessary for our next season of growth. What You'll Own Office Operations & Client Experience You will be the primary owner of the day-to-day office experience. Manage daily office operations and administrative priorities Answer and respond to incoming client calls and inquiries Work through leads and complete up to 50 outbound call attempts per day Ensure leads and clients receive timely, professional follow-up Keep information, records, and administrative processes organized Coordinate with the team to make sure client needs do not fall through the cracks Hold team members accountable for completing commitments and serving clients well Manage office supplies, vendors, and general administrative needs Support leadership with administrative priorities as needed Bookkeeping & Financial Administration You will take ownership of the company's day-to-day bookkeeping while partnering with leadership and our offshore team. Manage accounts payable and accounts receivable Complete bank and credit card reconciliations Close the books monthly Maintain accurate and current financial records Review bookkeeping data entered by the offshore team for accuracy and proper categorization Support project/job-costing processes in JobTread Support payroll processes Coordinate with the CPA for year-end needs Help ensure financial information is accurate, organized, and available when needed Construction accounting experience is a plus, but it is not required. We are willing to train the right person on our construction-specific processes. HR Administration You'll help keep our employee administration organized and current. Maintain confidential employee records Complete new-hire paperwork and onboarding documentation Manage employee documentation and required records Support offboarding processes Assist with hiring and administrative coordination as needed Help ensure every employee file and onboarding process is complete Payroll is outsourced, so this position is not responsible for processing payroll independently. What We're Looking For We care about character, ownership, and capability more than credentials.

You are someone who:

Takes ownership instead of waiting to be told what to do Is hardworking and willing to dig in wherever needed Follows through and gets things done Is comfortable holding others accountable Communicates directly, clearly, and respectfully Is humble, hungry, and people-smart Can handle multiple priorities without losing track of details Is comfortable with change and wearing multiple hats Looks for ways to improve systems and processes Can work effectively with both U.S.-based and offshore team members Is comfortable having difficult conversations when expectations aren't being met Learns new technology quickly Is professional and confident when communicating with clients

Required:

At least 2 years of bookkeeping experience Strong QuickBooks experience Understanding of AP, AR, reconciliations, and basic financial reporting Strong Microsoft 365 skills, including Outlook, Teams, and Excel Strong organizational and follow-through skills Excellent written and verbal communication Ability to maintain confidentiality Ability to work independently and take initiative Ability to make up to 50 outbound call attempts per day Reliable transportation to the Holtwood office

Preferred:

Construction accounting or job-costing experience Experience with HR administration Payroll experience Accounting coursework or bookkeeping certification Experience managing or coordinating remote/offshore team members Experience using JobTread, GoHighLevel, CompanyCam, or similar systems Experience using AI to improve a business process, not simply to draft emails The Technology We use technology heavily throughout the business, including: QuickBooks Microsoft 365 JobTread GoHighLevel CompanyCam You don't need to know every system on day one. We will train you on our industry-specific platforms. You do need to be someone who learns software quickly and enjoys finding ways technology can make the business better. What Success Looks Like Six months into the role, we expect our new team member to: Close and reconcile the books monthly without leadership having to chase it Keep the bookkeeping process accurate and organized Hold team members accountable for completing their responsibilities Effectively coordinate with our offshore bookkeeping team and ensure data is entered correctly Have every new hire fully onboarded with complete paperwork Consistently work through leads and complete up to 50 outbound call attempts per day Help ensure clients are receiving the follow-up and care they expect Take ownership of the office's administrative systems Have made at least one process measurably better

Schedule & Location Schedule:

Monday-Friday, generally 8:00 AM-4:30 PM, with some flexibility.

Work From Home:

Fridays are available for remote work.

Current Office:

37 Pinnacle Road West, Holtwood, PA 17532 JJ Builders plans to move to a new shop location in Quarryville in early 2027. Compensation & Benefits $25-$30 per hour , based on experience Full-time schedule PTO 7 paid holidays 401(k) with 3% company match Health insurance reimbursement generally up to 75% of the cost, with access to a broker Quarterly profitability-based bonuses 90-day probationary period Paid training and ongoing development opportunities Is This You? If you're the person who notices something is broken and figures out how to fix it... If you're willing to make the call, have the conversation, solve the problem, and follow through... If you can manage the details without losing sight of the people... And if you want to be part of a growing company where your work will make a measurable difference... We'd love to meet you. Apply today and tell us why you think you'd be a great fit for JJ Builders.

Pay:

$25.00 - $30.00 per hour Expected hours: No less than 40.0 per week

Benefits:

401(k) matching Flexible schedule Application Question(s): This position owns day-to-day bookkeeping responsibilities including AP, AR, bank and credit card reconciliations, and monthly close. Which of these have you personally handled? Tell us about a time you identified a process that wasn't working well and took ownership of improving it. What did you change and what was the result?

Experience:

Bookkeeping:

2 years (Required)

QuickBooks:

2 years (Preferred)

Work Location:

In person