Administrative Assistant

Administrative Assistant 224 fragrance Commerce, CA Job Details Full-time $18 - $20 an hour 15 hours ago Qualifications Bilingual Spanish Microsoft Excel Data entry in Excel Computer literacy English Administrative experience Data entry Clerical experience Appointment scheduling Full Job Description Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service. If you thrive in fast-paced settings and enjoy multitasking, this is the perfect role for you! Responsibilities Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems to handle inquiries efficiently and courteously Maintain organized filing systems, data entry, and accurate record keeping using Microsoft Office, Google Workspace, and other office software Support calendar management and scheduling for team members, including setting appointments and reminders Assist with bookkeeping tasks using QuickBooks or similar accounting tools, including invoicing and expense tracking Provide customer support via phone, email, or in person, ensuring a positive experience for clients and visitors Perform clerical tasks such as proofreading documents, preparing reports, and managing correspondence with attention to detail Qualifications Proven office management or administrative experience in a professional environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks effectively Experience with data entry, filing systems, and document proofreading Exceptional communication skills in both English and bilingual capabilities (if applicable) Familiarity with multi-line phone systems and phone etiquette standards Ability to handle customer service interactions professionally and courteously Knowledge of office equipment such as printers, scanners, and fax machines Previous experience as a medical or dental receptionist or personal assistant is a plus but not required Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who are eager to contribute their skills in a supportive environment. This role offers meaningful work supporting daily operations while developing your career in office administration.

Pay:

$18.00 - $20.00 per hour

Work Location:

In person