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Unicare Community Health Center
Administrative Specialist
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Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Specialist to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your proactive approach, combined with strong organizational and communication skills, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization dedicated to excellence. Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Handle multi-line phone systems efficiently, screening and routing calls with clarity and courtesy Maintain accurate data entry records using Microsoft Office applications and specialized bookkeeping software such as QuickBooks Support office management tasks including filing, document proofreading, and organizing confidential information securely Assist with bookkeeping duties, including invoicing, expense tracking, and reconciling accounts in QuickBooks Provide exceptional customer service by responding promptly to client inquiries via phone or email and supporting client communication efforts Coordinate office supplies, schedule appointments, and manage calendar activities to optimize time management for staff and leadership Requirements Proven clerical experience with a strong background in office management and administrative support Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy skills Prior experience with QuickBooks or similar bookkeeping software is highly desirable Exceptional organizational skills with keen attention to detail in data entry, proofreading, and filing tasks Ability to handle confidential information discreetly and professionally Strong verbal communication skills complemented by bilingual abilities (preferred but not required) Experience managing multi-line phone systems and demonstrating excellent phone etiquette Personal assistant experience or office experience that demonstrates multitasking ability and time management proficiency Join us as an Administrative Specialist where your energy, expertise, and enthusiasm will make a meaningful impact every day! We value proactive problem-solvers who thrive in a fast-paced environment and are eager to support our team's success.