Administrative Assistant World Wide Sourcing Group Gardena, CA Job Details 7 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Flexible schedule Qualifications Project team coordination Foreign language proficiency Accounting systems Computer operation Google Workspace Office activity coordination Customer relationship building Email customer support Phone communication Computer literacy Spreadsheets Writing skills Client rapport building Greeting customers Filing Team scheduling Client invoicing Financial records management Task prioritization Financial record maintenance QuickBooks Data entry Organizational skills Dental office experience Telephone systems Multi-line phone systems Clerical experience Productivity software Office management Communication skills Full Job Description Job description: Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional support to staff and clients, and maintaining an efficient work environment. The ideal candidate will bring a proactive attitude, excellent communication skills, and a knack for multitasking. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Handle calendar management and scheduling for team members, ensuring appointments and meetings are organized efficiently. Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software. Assist with office management tasks such as filing, document proofreading, and organizing office supplies to support daily operations. Provide customer service and client communication support via phone, email, and in person to foster positive relationships. Support bookkeeping activities including invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software. Coordinate with team members on administrative projects, ensuring timely completion and high-quality results. Skills Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Demonstrated experience with office management, clerical duties, and data entry. Exceptional communication skills—both verbal and written—and the ability to handle phone communication professionally. Technical proficiency with multi-line phone systems, spreadsheets, and productivity software; familiarity with QuickBooks is a plus. Bilingual abilities are highly desirable to support diverse client needs. Proven experience in customer service roles such as front desk or medical/dental receptionist positions; personal assistant experience is beneficial. Strong computer literacy including typing speed, proofreading skills, and overall technical proficiency. Knowledge of office procedures like filing systems, calendar management, and document organization. Ability to manage time effectively while supporting multiple priorities simultaneously. Join us as an Administrative Assistant if you're passionate about creating organized workspaces that empower teams to succeed! Your proactive approach will help streamline operations while delivering outstanding support across all levels of our organization.

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person