Administrative Assistant

Description We are looking for a dependable Administrative Assistant to support daily office operations in Irvine, California for a global law firm. This contract opportunity is well suited for someone starting their career who wants to build experience in a collaborative, team-oriented environment with hands-on training. The person in this role will help keep the office running smoothly by assisting with front desk coverage, administrative coordination, and employee support. This position is fully onsite and offers the chance to grow into a long-term career path within office services.

Responsibilities:

• Welcome visitors and provide consistent front desk support, including coverage during scheduled staff absences and breaks.
• Assist with day-to-day administrative activities that help maintain an organized and efficient office environment.
• Monitor supply levels, place replenishment orders, and work with external vendors to keep office materials available.
• Fulfill document support needs by handling printing, scanning, and related administrative requests accurately and on time.
• Oversee incoming and outgoing mail, courier shipments, and package deliveries while ensuring timely distribution.
• Support workspace readiness by helping with office setup, basic facilities coordination, and event preparation.
• Respond to employee questions and service requests with a customer-focused approach.
• Coordinate conference call and meeting support as needed to assist internal teams and office operations. Requirements
• 0+ years of experience; entry-level candidates are encouraged to apply.
• Bachelor's degree preferred.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced office setting.
• Clear written and verbal communication skills with a detail-oriented and approachable demeanor.
• Demonstrated reliability, initiative, and willingness to learn in a corporate environment.
• Team-oriented attitude with a flexible, hands-on approach to supporting office needs.
• Experience or familiarity with administrative support tasks such as document scanning, mail handling, office supply ordering, or meeting coordination is helpful.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .