Constuction Office Assistant

Constuction Office Assistant Lake Elsinore, CA Job Details Full-time $23

• $27 an hour 5 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Computer literacy Dispatching QuickBooks Full Job Description Job Overview We're looking for a sharp, reliable, bi-lingual (preferred), Construction Office Assistant to join our team.

This position requires someone who can think quickly, stay organized under pressure, and handle multiple priorities at once. The ideal candidate will be confident speaking with vendors, drivers, and field staff, while maintaining professionalism and accuracy in all documentation. This role supports daily office operations — from managing calls and parts orders to keeping records up to date — and is best suited for someone who takes initiative, communicates clearly, and isn't afraid of a fast-paced, sometimes demanding environment. Qualifications Strong multitasking skills

• able to juggle several tasks and phone calls at once Excellent written and verbal communication
• clear, concise, and accurate under pressure Strong attention to detail and organization
• mistakes can cause costly delays Basic computer skills
• Microsoft Office, QuickBooks, PDFs, scanning, and data entry Professional phone etiquette and follow-through Thick skin and a team attitude
• able to stay calm and professional when situations get hectic Reliable and self-motivated
• takes ownership of tasks and follows through completion Experience Prior office experience in a construction or related industry highly preferred; strong clerical or administrative background is essential.

Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets) QuickBooks experience (REQUIRED

FOR POSITION

) Excellent organizational skills with the ability to multitask effectively in a busy environment. Strong communication skills with an emphasis on phone etiquette and customer service excellence. Bilingual abilities are a plus to support diverse team interactions and client communications. Experience with data entry, filing systems, calendar management, and proofing documents will set candidates apart. Demonstrated ability to manage time efficiently while handling multiple priorities in an office setting. This role offers an exciting chance to be an integral part of our construction projects while honing your administrative skills in a vibrant work environment Responsibilities Dispatching (PRIOR

EXPERIENCE REQUIRED

) Permit preparation and filing Answer and route multiple phone calls; take clear, detailed messages and follow up promptly Write down and communicate accurate information for parts orders, repairs, and service calls Scan, rename, and file documents (both digital and physical) Perform data entry and maintain customer files Communicate directly with foremen, mechanics, and vendors as needed Provide general office and field support as assigned

Pay:

$23.00

• $27.

00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person