VN Administrative Assistant II

Mission As a part of the Vocational Nursing Department, which provides services that meet the needs of all active and graduated students, the Administrative Assistant interacts with students and provides academic, professional, and personal guidance. Duties and Responsibilities In addition to the following general responsibility, the Administrative Assistant is responsible for the following duties: Provide general information and assistance to students and staff Greet students and visitors in a professional manner Answer phones, take messages, and direct calls as necessary Schedule appointments and maintain calendars Assist students in contacting appropriate personnel or obtaining requested information In collaboration with the

Student Services Department:

Identify and report student concerns Ensure attendance rosters are distributed in a timely manner Track students' attendance Collect and submit attendance records to the Student Services department Prepare make-up timecards Collect and track attendance make-up timecards Collect, track, and maintain Student Advisement Forms and any supporting documentation Track Program Exclusion Notification (PEN) request Type letters and correspondence as directed Perform data entry Performs general administrative and clerical duties, including copying, scanning, filing, organizing, and maintaining departmental records and documentation. Coordinate and attend all required meetings Prepare meeting agendas and take meeting minutes Ensure the VN Department front office area is maintained in a neat, organized, and professional manner at all times. Keep confidential documents secured and out of public and student view Maintain strict confidentiality regarding staff and student matters Demonstrate professional behavior and demeanor at all times Collaborate effectively with the Campus Director, Assistant Campus Director, administrators, and other CCI staff including Admissions, Financial Aid, Student Services, Career Services, and instructors, to support smooth operations and program success. Report any major concerns or issues to the Director of Nursing, Assistant Director of Nursing, Campus Director, Assistant Campus Director and/or Human Resources Submit mandatory weekly employee reports every Friday Clock in and out according to the scheduled work hours Provide advance notice for extended leave Refrain from using personal electronic devices during working hours Schedule the computer lab for all theory classes and examinations, ensuring timely coordination and avoiding scheduling conflicts. Maintain and uphold school policies and procedures to ensure compliance Understand and support the student disciplinary process, ensuring proper use and completion of all required forms. Demonstrate consistent and reliable attendance in accordance with the CCI's attendance policy, including timely reporting of absences and adherence to assigned work schedules. Perform additional duties as needed or assigned The fact that certain duties may not be listed does not limit the Performance of additional duties. Qualifications and Skills High School Diploma or equivalency and/or 1+ year experience in related field Strong interpersonal, communication, and computer skills Ability to work on a team and work independently Detail-oriented and well-organized Positive attitude

Job Type:

Full-time Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Microsoft Powerpoint:

3 years (Preferred)

Administrative Experience:

1 year (Preferred)

Work Location:

In person