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RH
Robert Half
Administrative Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Description We are looking for a bilingual Administrative Assistant to support daily office operations for a legal organization in Norwalk, California. This Contract position is onsite and will serve as a key resource for administrative coordination, front-office support, and communication with clients, visitors, and vendors. The role also provides direct assistance to local leadership while helping maintain an organized, responsive, and detail-focused office environment.
Responsibilities:
- Manage routine office support activities such as document preparation, filing, copying, data entry, and outgoing mail to keep administrative processes organized.
- Welcome clients, guests, and service providers while handling front-desk interactions with courtesy and a strong service focus.
- Assist the onsite director by organizing calendars, coordinating meetings, and helping track day-to-day priorities.
- Support efficient office operations by monitoring workflow needs and helping ensure administrative tasks are completed accurately and on time.
- Partner with the Office Manager to align local office activities with broader administrative expectations and procedures.
- Answer inbound calls in English and Spanish, route inquiries appropriately, and provide clear information to internal and external contacts.
- Maintain orderly records and office materials so staff can access information and resources efficiently. Requirements
- Bilingual fluency in English and Spanish is required.
- Previous experience in administrative support, office coordination, reception, or customer-facing work is preferred.
- Strong verbal and written communication skills with the ability to interact effectively with a wide range of individuals.
- Excellent organizational abilities and attention to detail in a fast-paced office setting.
- Ability to manage multiple tasks, adjust priorities, and follow through on assignments with minimal supervision.
- Comfortable using standard office software and performing general clerical duties such as scheduling, filing, and data entry.
- A detail-oriented, dependable, and service-oriented approach to workplace responsibilities.
- Entry-level candidates are encouraged to apply.