Administrative Assistant Ultimate Staffing Services - 3.8 San Marcos, CA Job Details Contract $24 - $26 an hour 4 hours ago Qualifications Meeting minutes Visitor query response Blackboard Office activity coordination Business travel arrangements Faculty collaboration Student record keeping Filing Team scheduling Mid-level Expense reports Compliance documentation Front desk Event setup Academic program coordination Academic accreditation compliance management Student life Event on-site coordination Full Job Description Event Coordination, Support and Logistics Assist in the planning and preparation of all academic-related events including commencement, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements. Attend all academic events to provide on/off campus support; may require occasional weekend and evening hours. Program Administration Manage and maintain projects for the university including, but not limited to, faculty credentials and documentation, course assignments in Blackboard, course syllabi and booklist, student status rosters, assessments, and contact lists. Assists with acquiring faculty accreditation documentation to include annual CEUs, updated CV, licensure requirements, etc., and coordinating across departments to ensure required information is captured in the accreditation files in a timely manner. Assists with the coordination and scheduling of candidate interviews including meeting invitations, preparing onboarding schedules, room preparation and set-up. Responsible for overseeing the day-to-day functions of the program and university related activities. General Administration Provide administrative support for the program by performing tasks such as scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials to the classrooms, and business card requests. Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay University information, policies, procedures, and activities. Provide reception and front desk coverage to the Customer Service Coordinator as needed (i.e., lunch breaks, vacations, sick, etc.) Faculty Support Coordinate with Assistant Program Directors to compile contributing faculty assignments. Maintain the schedule of course coordinators and faculty. Student Support Coordinate new student orientations with Student Services and Program Directors, verify program membership and order books for students on clinical rotations. Maintain student conference attendance in EXXAT. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.