Administrative Assistant 2

South San Francisco, CA

06 Months

Description

This position supports a Director-level and above in Translational Safety (e.g., Toxicology, Pathology, and/or gRED Nonclinical Operations [gNO]), as well as immediate staff and functional areas. The position is responsible for timely, accurate and effective administrative support and interfaces with a number of diversified professionals, requiring tact and effective communication skills. This individual is expected to be proactive and creative in managing required activities associated with moderately difficult projects and is also expected to handle multiple priorities, requiring the ability to multi-task. The position coordinates activities with other administrative professionals supporting Translational Safety as well as the Development Sciences division.

Functional Role and Key Accountabilities

Maintain multiple complex calendars

Facilitate communications on behalf of the team ensuring key information is proved clearly, quickly and accurately at the appropriate time

Plan, schedule, and coordinate onsite/offsite meetings and team building events

Coordinate travel and conference attendance

Process invoices, payments, and expense reports using standard corporate applications

Makes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions

Works on moderately difficult assignments, requiring resolution of issues within defined parameters that require occasional deviation

Solve problems and make decisions within general parameters set by one s managers

Exercise sound judgment and discretion of sensitive/confidential information

Maintain standard Development tracking tools utilizing computer and software applications

Serve as a resource for the department staff and administrative teams

Provide back-up coverage for Administrative Professional team members

Strong customer focus and team participation

May also serve as a team leader, coordinating and assigning the work of others

And other duties as assigned

Qualification and Experience

High School Diploma and/or BS/BA

REQUIRED 5-10 years exp- Administrative experience and/or transferable administrative skills

Thoroughly skilled in all administrative duties

Ability to handle routine and impromptu assignments with minimal supervision

Must be proficient in general computer applications including but not limited to email, calendar, word-

processing, spreadsheet, database, and presentation applications

Microsoft Office and Google suite experience highly preferred

Moderately skilled in written and interpersonal communication

Ability to establish contacts outside of one s work group and functional organization and develop partnerships with others to improve efficiency

Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues within and outside of the department

Strong organization and prioritization skills with ability to multi-task

Genentech and support of project teams and biotech industry experiences a plus

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Why TalentBurst?

At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.