Nationwide wholesale distributor of awards and recognition products seeks detail-oriented and proactive Accounts Payable Associate and Administrative Assistant to join our team. This position is full time and in person at our Vernon office. This person will provide comprehensive administrative support to the Controller, ensuring the efficient operation of the accounting department. The ideal candidate will handle confidential and time-sensitive information with discretion and professionalism and must possess strong communication skills for phone and email correspondence. All duties must be performed with accuracy, timeliness, and a commitment to high-quality service.

Responsibilities:

Key Responsibilities:

Assist the Controller with daily accounting tasks as needed. Process daily 3-way purchase order (PO) matching invoices with multiple line items. Reconcile work by verifying entries against system reports. Charge expenses to accounts and specific warehouse locations. Gather, sort, and distribute incoming mail. Assist in the preparation of checks, wire transfers, credit card payments and ACH payments. Post payments to accounting software Reconcile and verify vendor monthly statements. Reconcile and post credit card statements and expenses Monitor, reply to, and communicate with all inquiries to the accounts payable department. Other duties as assigned

Qualifications:

Proficiency with Microsoft Office and Microsoft Excel. Excellent organizational skills and attention to detail. Strong ability to handle confidential and time-sensitive material. Effective communication skills via phone and email. Ability to prioritize and manage multiple tasks efficiently. Associates degree in accounting or previous accounts payable experience preferred

Job Type:

Full-time Pay:

$21.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person