Job Description Help for Job Description. Opens a new window. Multiple positions available

Qualifications:

High school diploma or equivalent required; associate degree or relevant certification preferred. Prior experience in an administrative or clerical role is a plus. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment. Organizational skills with the ability to multitask and prioritize competing deadlines. Written and verbal communication skills. Attention to detail and a professional demeanor when interacting with clients, vendors, and coworkers.

Job Summary:

The Administrative Support Assistant provides general clerical and administrative support to ensure efficient office operations. This role involves managing correspondence, maintaining records, scheduling appointments, and assisting staff with day-to-day administrative tasks.

Key Responsibilities:

Answer and direct phone calls, greet visitors, and handle general office correspondence including emails and mail distribution. Maintain and organize physical and digital filing systems, ensuring records are accurate and easily accessible. Schedule meetings, appointments, and travel arrangements for staff as needed. Prepare, format, and proofread documents, reports, and presentations using word processing and spreadsheet software. Order and maintain office supplies and equipment, coordinating with vendors when necessary. Assist with data entry, database management, and basic bookkeeping tasks such as processing invoices or expense reports. Support other departments with special projects, event coordination, or research as assigned. Maintain confidentiality of sensitive company and client information.

Work Environment:

Typically an office setting with standard business hours, though some flexibility may be required depending on organizational needs. AI Translation Assistant Opens in new window