Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
UP
Unlimited Property Management, LLC
Onsite Operations Administrator
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Florida data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
Overview We are seeking a dynamic and detail-oriented Onsite Operations Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functioning and exceptional support for our team and clients. Your proactive approach and organizational expertise will help us maintain efficiency, accuracy, and a welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence. Duties Support to management in the overall operations of Community Association business and deliver exceptional customer service to owners, residents, clients and vendors Provide exceptional customer service to residents and vendors at all times Respond to inquiries and provide resolution to questions or concerns in timely fashion both inside and outside of work hours and within company defined response times Assist with the daily general financial management and recordkeeping Assist with application processing Maintain all records in CRM including work orders, resident information, Association documents, community information Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices Answer phone calls and email correspondences within defined company SLAs Attend all Board meetings, where necessary Assist with preparation of Board meeting agenda, monthly management report and all other reports and material needed for Board Packet Assist with establishing an annual calendar indicating all association activity, deadlines, election, meetings, projects, etc Assist all walk-in homeowners and refer to Community Manager, when necessary Handle mailings, as needed and required Skills Minimum 2 years of experience in HOA/Condominium property management Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong written and verbal communication skills Bilingual abilities to effectively communicate with diverse clients and team members Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment Previous office management or administrative experience demonstrating strong clerical skills and attention to detail Knowledge of property management software (Yardi, Cinc, Appfolio, etc) Excellent customer service skills combined with professional phone etiquette and client communication expertise Ability to handle confidential information discreetly while maintaining accuracy in data entry and record management Personal assistant or office support experience that showcases strong organizational capabilities and calendar management skills Join us as an Onsite Operations Administrator where your enthusiasm for organization meets your passion for supporting a vibrant team! We value proactive individuals who thrive on making a difference every day by ensuring our operations run seamlessly. This role is perfect for someone eager to grow their administrative career in a lively, supportive environment.