Administrative Assistant

We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization.

Responsibilities:

• Schedule and coordinate meetings, manage calendars, and process expense reports using Concur.
• Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing.
• Organize and oversee project site and office events to ensure seamless execution.
• Manage incoming and outgoing mail distribution and maintain office supply inventory.
• Maintain both physical and digital records in compliance with established retention guidelines.
• Provide reception coverage and prepare data in various formats as needed.
• Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes.
• Ensure audit compliance by maintaining accurate and up-to-date records.
• Perform additional administrative duties as assigned to support team operations.