An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Job Description Help for Job Description. Opens a new window. Administrative Assistant Eligibility for employment at Knight Enterprises Management LLC Must be a US Citizen or Legal to work in the United States Employer performs a Criminal Background Check per the Department of Alcohol, Tobacco & Firearms regulations
Pre-Employment Drug Test Required Education :
High School Experience Required:
Verbal and written skills required. Associate's degree preferred but equivalent experience can be substituted for education. Proficient in Microsoft Office such as Word, Excel, PowerPoint Familiar with ERP system Proficient with payroll processing programs. Experience with the Internet. Must be detail oriented and organizational skills Must be able to multi-task in a fast paced environment. Interest in and prior experience in managing small projects. Problem-solving mindset; work as part of a team Experience creating, revising and maintaining work instructions, standard operating procedures (SOP) and manufacturing process documentation. Working knowledge of Lean Manufacturing principles and continuous improvement. Including identifying waste, standardizing processes, supporting efficiency and quality improvement. Purpose of the Position Handling the daily activities which includes phone calls, meetings, appointments, and greeting visitors.
Description of Job Duties:
Support the onboarding process for new employees. Schedule meetings, appointments, and other business activities. Screen and prioritize phone calls, inquiries, and requests. Anticipate and prepare materials for meetings, correspondence, appointments, and telephone calls. Prepare reports and respond to inquiries by gathering and organizing information from a variety of sources. Prepare production documents. Respond to requests and feedback Draft, revise, edit, and proofread correspondence, reports, and other documents as needed. Handle confidential information with discretion while performing administrative duties in accordance with company policies, practices, and philosophy. Effectively manage multiple priorities and work within tight deadlines. Maintain a working knowledge of the organization's capabilities, products, services, and frequently requested information. Maintain site records in accordance with Knights Armament Company policies and procedures. Maintain and organize site shared folders and electronic records. Partner with Environmental Health & Safety (EHS) and Quality leadership to coordinate, communicate, and track site compliance activities. Manage office areas, conference rooms, and meeting accommodations with an emphasis on organization and cost control. Greet site visitors as a first point of contact. Partner with leadership to continuously improve service and quality standards. Track and document progress of all project phases. Monitor production performance, identify inefficiencies, and recommend improvements. Collaborate with cross-functional teams to resolve issues and deliver customer service. Provide administrative and operational support to the department as needed. Perform other duties as assigned.
Environmental Conditions:
Inside:
100%
Outside:
0%
Temperature Conditions:
Controlled -in Excess of 70-degrees - occasionally Knight Enterprises Management, L.L.C. is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, creed, sex, national origin, age, protected veteran status, disability status, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, or any other protected factor by country, regional or local law. Knights policies regarding recruitment, hiring, compensation, benefits, promotions, transfers, training and all other personnel matters are free from discriminatory practices and are based on merit, qualifications, and abilities. To view the U.S. Department of Labors (DOL) Equal Employment Opportunity.
