Secretary - Theatre and Film

Secretary - Theatre and Film Bowling Green State University, United States about 12 hours ago

Location:

Campus, ILLINOIS

Job Type:

FullTime Summary Provides support to department of Theatre and Film. Relieves Chair, Faculty, and Senior Administrative Assistant of routine clerical tasks within established guidelines. Prepares correspondence, answers telephones, maintains files, and performs a variety of clerical tasks. Essential Functions Serves as receptionist. Greets and directs visitors, students, staff, and faculty. Answers department phone and directs calls as appropriate. Prepares and/or transmits written correspondence through email, fax, or hard copy as directed. Scans. photocopies and assembles materials. Opens and distributes mail. Maintains office equipment, including keeping photocopiers and printers stocked with toner and paper. Assists with troubleshooting and resolving equipment problems. Serves as liaison with ITS for equipment issues. Initiates work orders for repair. Processes applications. Maintains confidential files. Compiles, enters, retrieves, and maintains information in database systems. Runs reports. Coordinates department office purchasing program. Maintains inventory of supplies and places orders as needed. Schedules and coordinates meetings and special events. Maintains department classroom calendar. Prepares agendas, types minutes, records attendance, and makes travel arrangements as necessary. May assist with or perform maintenance of department website. Assists faculty and staff with special departmental projects and programs. This list of essential duties, tasks, and responsibilities is not all-inclusive; individual will perform other related duties as assigned. Minimum Qualifications The following Experience is required: Six months related experience required Preferred Qualifications Ability with Adobe software for basic web editing, photo manipulation, photo editing, and print layout.

The following Education is required:

High school diploma or GED required Additional Information

Knowledge, Skills, and Abilities:

Knowledge of basic mathematical skills Knowledge of basic reading skills Ability to carry out verbal and/or written instructions Ability to effectively communicate, verbally and written Detailed-oriented and highly accurate Ability to work in changing environment Ability to work effectively in a team environment Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately Ability to coordinate or lead others in accomplishing work activities Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query Ability to access and maintain document imaging systems, including scanning and filing documents Ability to draft office correspondence Ability to operate computers and peripheral equipment such as printers Deadline to

Apply:

May 13, 2026 Required Application Materials & Evaluation Experience must befully documented on the official application. The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate. Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships. Uploads

Required:

Resume (for supplemental information only)

Optional:

Cover Letter

Essential Requirement:

Work Authorization BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic. EEOC Know Your Rights OCRC Know Your Rights In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to for a position with Bowling Green State University, please call 419-372-8421 or email ohrbgsu . BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: uscis.gov/i-9-central/form-i-9-acceptable-documents