Part-Time Administrative Assistant Sunrise Pool Builders, In Winnebago, IL Job Details Part-time $18 - $22 an hour 4 hours ago Benefits Flexible schedule Qualifications Computer operation Customer communication Microsoft Excel Administrative experience High school diploma or GED Office experience Full Job Description Part-Time Administrative Assistant Sunrise Pool Builders |

Commercial Construction Part-Time:

Approximately 20-25 Hours per

Week Pay:

$18-$22 per Hour Sunrise Pool Builders is looking for an organized and dependable Part-Time Administrative Assistant to help support our office and project teams. We are a commercial swimming pool construction company working on projects throughout the Midwest. This position is ideal for someone who enjoys administrative work, staying organized, working with a variety of office responsibilities, and helping a team operate efficiently. The Administrative Assistant will provide general office and administrative support and will work independently on routine responsibilities once trained. What You'll Do Answer incoming telephone calls, take accurate messages, and direct calls to the appropriate team member. Organize, file, scan, and maintain company and project records. Print and organize construction drawings and project documents. Perform accurate data entry and maintain electronic records. Update project information and documentation in JobTread, our construction management system. Prepare, format, print, scan, and distribute documents as needed. Process incoming and outgoing mail. Assist with organizing invoices, receipts, and other financial documentation. Assist with reconciling company credit card statements and obtaining supporting receipts and documentation. Maintain organized paper and electronic filing systems. Order and maintain office supplies. Assist with basic scheduling and calendar-related tasks. Provide basic administrative communication with customers, vendors, and suppliers when needed. Assist with miscellaneous administrative projects and general office needs. What We're Looking For We're looking for someone who is: Organized, dependable, and detail-oriented. Able to manage multiple routine responsibilities and keep work organized. Comfortable working independently once trained. Accurate with data entry, documentation, numbers, and recordkeeping. Professional and pleasant when answering telephone calls. Comfortable using computers and learning new software. Proficient with everyday office technology, including email, Microsoft Office/Excel, PDFs, scanners, and printers. Able to learn new systems and processes quickly. Willing to ask questions when something doesn't look right or additional information is needed. Positive and comfortable working as part of a small team. Experience & Qualifications 1-2 years of administrative, office, bookkeeping, customer service, or similar experience preferred. High school diploma or GED required. Additional administrative or business education is a plus. Previous experience working with invoices, receipts, expense tracking, credit card reconciliation, or basic bookkeeping is preferred. Strong computer and data-entry skills. Experience with project-management or construction software is a plus but not required. Previous JobTread experience is not required; training will be provided. Construction experience is not required. Schedule This is a part-time position averaging approximately 20-25 hours per week . We have some flexibility in establishing the work schedule and will work with the selected candidate to develop a consistent weekly schedule that meets both the employee's and company's needs. Work will be performed during our normal business hours. Compensation $18.00-$22.00 per hour , depending on experience and qualifications. Why Join Sunrise Pool Builders? You'll be part of a team where your work matters. This position provides an opportunity to support both our office and construction teams while developing experience with the administrative side of commercial construction. If you're dependable, organized, comfortable with technology, and enjoy helping keep an office running smoothly, we'd like to hear from you.

Pay:

$18.00 - $22.00 per hour

Benefits:

Flexible schedule Application Question(s): How many years of administrative, office, bookkeeping, or similar work experience do you have? Are you comfortable working approximately 20-25 hours per week on a consistent schedule during normal business hours? Are you comfortable using computers, email, Microsoft Office/Excel, PDFs, scanners, printers, and learning new software? Please briefly describe any experience you have working with invoices, receipts, expense reports, credit card statements, or basic bookkeeping. This position involves filing, scanning, data entry, answering phones, updating project information, handling receipts and other general office responsibilities. What do you use to stay organized and make sure tasks don't get missed?

Work Location:

In person