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Commonwealth of Kentucky

Administrative Specialist Senior

Pay: $49,106/yr

Posted: 7 weeks ago

Location: Hopkinsville, KY (Onsite)

Last Updated: 2 weeks ago

Hours: Full-Time

Expires: 9/16/2026

Career Insights for Administrative Clerk / Coordinator

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What they do

An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.

$42,605 / year median in Kentucky

-1% projected decline

Explore Career

Job Description

Advertisement Closes 7/27/2026 (11:59 PM ET) 2603524 Administrative Specialist Senior Pay Grade 13 Salary $39,284.88 - $58,927.20 Annually Employment Type

EXECUTIVE BRANCH

FULL TIME

ELIGIBLE FOR OVERTIME PAY

| 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab Location 2400 Russellville Road Hopkinsville, KY 42240 USA Description Are you compassionate and caring? Do you want to make a difference in the lives of others? If you answered YES then Western State Hospital (WSH) may be the place for you! With a 172-year history in the Hopkinsville community WSH is a State acute care, adult psychiatric facility, and is on the National Register of Historic Places. WSH provides in-patient psychiatric evaluation and treatment for adults from 34 counties of Western Kentucky who have severe mental illness. Every employee is part of our caring and competent team committed to excellent in behavioral healthcare for our patients and we have an opening for an Administrative Specialist Senior to join our team in medical records.

A COVID19

vaccination is recommended for this position. Responsibilities include but are not limited to: Performing complex transcriptions and document structure for patient medical records. Assigning diagnostic codes to transcribed documents. Enter codes in system on a timely and consistent basis. Proofread complex documents for accuracy as established by licensing and accreditation agencies. Interprets procedures for medical staff as needed. Drafts and compiles memorandums and reports of data and distributes to appropriate personnel and agencies. Maintains filing system and terminal digit filing. Other duties as assigned.

The ideal candidate would be:

Efficient with time management. Strong attention to detail. Proficient computer skills. The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the

U.S. CHFS

will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-8977781 or https://www.e-verify.gov/. Minimum Requirements

EDUCATION

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS

Three years of professional, administrative, or business experience. Substitute

EDUCATION

for

EXPERIENCE

Additional education will substitute for the required experience on a year-for-year basis. Substitute

EXPERIENCE

for

EDUCATION

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS

(AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in

KRS 18A.111.

If you have questions about this advertisement, please contact Ginny Steele at virginiac.steele@ky.gov or 270-889-2899. An Equal Opportunity Employer M/F/D