Job ID:

10362614 Posted today Back Hahnville, LA, US Office High School or equivalent Full Time, Temporary 19-20 HR Experienced (Non-Manager) On-site Chemicals/Petro-Chemicals First Shift (Day) Hahnville, LA, US 19-20 HR Experienced (Non-Manager) Full Time, Temporary Chemicals/Petro-Chemicals On-site Office High School or equivalent First Shift (Day) Apply Now Applied Job details

Job Title:

Administrative Assistant -

ODMS & Training Support Position Overview:

We are seeking a highly organized, detail-oriented Administrative Assistant to support the ODMS team, Training Coordinators, and department leadership. This hands-on role focuses on administrative support, records management, training coordination, and digital documentation. The ideal candidate will demonstrate initiative, strong communication skills, and a commitment to high-quality results in a dynamic, office-based environment.

Key Responsibilities:

Provide general administrative support to a group of employees and leadership, ensuring smooth daily operations. Manage shared files and organize both electronic and physical documents. Oversee records retention and records management activities for each plant and functional area. Digitize documents and maintain electronic records for easy retrieval and compliance. Support training programs by scheduling classes, assigning training, tracking completion, and assisting training coordinators. Assist with digital procedure creation and manage associated documentation. Provide support for meeting logistics, including booking conference rooms, ordering refreshments, and coordinating visitor access. Prepare travel options and process less-complex travel arrangements as needed. Collect, scan, and organize receipts; support expense reporting. Order office supplies, maintain inventories, and troubleshoot or coordinate maintenance for office equipment. Use business software applications (Microsoft Office Suite, etc.) and stay current on new technologies and systems. Follow established procedures and escalate issues as appropriate. Provide input to improve administrative processes and efficiency.

Required Skills & Qualifications:

Demonstrated administrative support experience (preferred in records, compliance, training, or documentation environments). Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Strong organizational and document management abilities with sharp attention to detail. Ability to learn and adapt quickly to new systems and technology. Strong communication skills, with the ability to work both independently and as part of a team. Ability to prioritize tasks, follow directions, and proactively support colleagues. TWIC card required (must be obtained or held at time of hire). Willingness to wear site-required PPE when entering certain areas.

Ideal Candidate Profile:

Highly organized, process-driven, and adaptable in changing environments. Strong problem-solving skills with a willingness to take initiative. Eager to learn, grow professionally, and support a culture of safety and respect. Experience supporting training, compliance, or document control functions is a plus. Builds effective relationships and communicates clearly with all levels of staff. Focused on continuous improvement and high-quality outcomes.

Work Environment & Schedule:

Primarily office-based, supporting plant and training teams on-site. May require occasional travel between buildings/plants within the site. Limited PPE required, based on area access. Standard daytime schedule, Monday-Friday, starting around 7:00 AM. Schedule will be either standard 5x8s or 9/80, to be finalized. This position does not require calendar management as a core duty. No company purchasing card or credit check responsibilities.

Candidate Priorities:

We are prioritizing candidates who demonstrate: Strong administrative support experience Excellent organizational and document management skills Microsoft Office proficiency Ability to quickly learn new systems and technology Experience supporting training, compliance, documentation, or records-related functions Clear communication and reliability in following established processes If you're an administrative professional who is organized, process-oriented, quick to learn, and enjoys supporting others, we encourage you to apply! 10362614 Share this job Copied url To save a job sign in or get started To apply for this job email your details to I want more jobs like this in my inbox.

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Kelly ® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we're pretty good at it! About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year. 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