We are looking for a personable and organized Administrative Assistant to support leasing and office operations for a real estate and property team in Malden, Massachusetts. This Long-term Contract position focuses on maintaining strong communication with prospective tenants, coordinating appointments, and helping keep daily administrative activities running smoothly. The ideal candidate brings a service-minded approach, strong follow-through, and the ability to manage documentation and prospect activity with accuracy.

Responsibilities:

• Connect with prospective tenants or clients to introduce available opportunities and arrange appointments in a timely, thorough manner.
• Coordinate and manage property showing schedules while ensuring a welcoming and informative experience for visitors.
• Maintain consistent follow-up with prospects to answer questions, encourage engagement, and move opportunities through the pipeline.
• Track prospect interactions and status updates in CRM and related systems so records remain current and actionable.
• Organize, file, and maintain paper and digital documents, ensuring required information is accurately entered into Yardi.
• Provide day-to-day administrative support to the team by handling routine communications, scheduling needs, and record management.
• Assist with operational tasks that may involve accounting-related documentation, billing support, or coordination with internal business systems as needed.