Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to provide dedicated support to the Senior Pastor in Baltimore, Maryland. This Long-term Contract opportunity is ideal for someone who can manage competing priorities, maintain organized office operations, and communicate professionally with a wide range of internal and external contacts. The person in this role will help keep schedules, correspondence, meetings, and travel arrangements running smoothly while supporting the day-to-day needs of the pastor's office.

Responsibilities:

• Coordinate the Senior Pastor's schedule, arrange appointments, and handle meeting logistics to ensure efficient time management.
• Prepare meeting materials, organize supporting documents, and follow up on outstanding action items after discussions conclude.
• Maintain organized records for correspondence, monitor deadlines, and prompt timely responses on pending matters.
• Receive, sort, and distribute incoming mail and other communications for the office.
• Draft, edit, and proofread letters, acknowledgments, official communications, and related documents with accuracy and professionalism.
• Serve as a point of coordination with ministry leaders, church committees, members, and outside contacts on behalf of the Senior Pastor.
• Arrange travel plans, build itineraries, complete reservations, and process reimbursement documentation accurately.
• Attend staff meetings to capture key discussion points, prepare summaries, and share minutes with appropriate stakeholders.
• Monitor priority assignments, support office supply purchasing, reconcile monthly card expenses, and assist with preparing flyers, bulletins, scripts, and similar materials. Requirements
• Experience providing administrative support in a detail-oriented office environment.
• Strong organizational skills with the ability to manage calendars, documents, and multiple deadlines effectively.
• Excellent written and verbal communication skills, including proofreading and drafting business correspondence.
• Proficiency in administrative office tasks such as data entry, reception support, and handling inbound calls.
• Ability to maintain discretion and a high standard of conduct when working with sensitive information.
• Skilled in coordinating meetings, travel arrangements, and follow-up activities with attention to detail.
• Comfortable working with a variety of stakeholders and maintaining a service-oriented approach.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .