Loan Administrative Assistant

Job Summary We are seeking a proactive and detail-oriented Loan Administrative Assistant to join our dynamic financial services team. In this vital role you will support the lending team by managing administrative tasks and assisting with the processing of commercial, residential mortgage loans, and consumer installment loans. This role ensures that loan files are processed accurately, complete, and compliant with internal policies and regulatory requirements. This role includes processing a variety of mortgage loan types, including conventional, VA, FHA, USDA and construction, commercial loan types, including lines of credit, commercial real estate loans, equipment loans, etc, as well as consumer installment loan types. The position involves managing prior-to-closing conditions, coordinating construction loan draws, and preparing files for timely delivery. The ideal candidate has a thorough understanding of loan products and compliance requirements and excels in managing complex workflows in a fast-paced lending environment.

Essential Functions and Responsibilities:

Loan Processing & Documentation:

Process residential mortgage, commercial, and consumer installment loan files from origination through closing. Ensure loans meet all federal, state, and investor guidelines, including TRID, HMDA, RESPA, and ECOA regulations. Upload and deliver loan documentation and data through investor portals. Review and clear prior-to-closing conditions, ensuring all necessary documentation is collected, verified, and completed before closing. Resolve exceptions and post-purchase conditions with investors in a timely manner. Monitor loan locks, delivery deadlines, and pipeline status to ensure compliance with investor pricing and delivery standards. Prepare and maintain loan files, ensuring completeness and compliance. Manage correspondence, scheduling, and document tracking for loan officers. Input and update loan data in internal systems. Order and track third-party reports including appraisals, environmental reports, title work, UCC searches, insurance, flood certification, tax information, and credit reports.

Construction Loan Processing:

Open and fund construction loans in the bank's core and construction management systems. Review and process draw requests, lien waivers, inspections, and title updates. Coordinate with builders, borrowers, inspectors, and loan officers to ensure smooth construction progress. Monitor loan budgets, construction timelines, and covenant compliance. Perform loan modifications, extensions, and conversions to permanent financing.

General Duties:

Maintain detailed and organized loan files in accordance with company policies and audit standards. Communicate professionally with internal teams, title companies, borrowers, and external vendors. Review loan files, complete document deficiencies and monitor progress. Support audits and examinations by providing documentation and responding to inquiries. Monitoring and managing the pipeline of loans for sale. Perform other duties as assigned Join us as a Loan Administrative Assistant where your energy fuels our success! We're dedicated to supporting your professional growth while fostering an inclusive environment that values integrity, accuracy, and enthusiasm.

Pay:

$22.39 - $27.15 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan

Education:

High school or equivalent (Required)

Experience:

Loan processing: 5 years (Required)

Banking:

5 years (Required)

Mortgage Processing :

3 years (Preferred)

Commercial Processing:

3 years (Preferred) Document management: 5 years (Preferred)

Language:

English (Required)

Work Location:

In person