Administrative Assistant

Description We are looking for a detail-oriented and highly organized Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position offering the opportunity to support multiple projects and teams with a variety of administrative and clerical tasks. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage competing priorities effectively.

Responsibilities:

• Manage and organize complex clerical tasks while maintaining a high level of confidentiality and integrity.
• Communicate effectively in both written and verbal forms to ensure clear and concise interactions.
• Oversee office and field office supply inventories, placing orders and managing vendor relationships as needed.
• Process and properly code invoices, employee credit card reports, and vouchers, ensuring accuracy and compliance with workflow processes.
• Coordinate check requests and approvals for payment processing.
• Maintain electronic project files and subcontractor bidding lists to support project needs.
• Assist with administrative and accounting tasks for multiple projects, including data entry and vendor-related duties.
• Arrange meals for work meetings and ensure positive and effective communication with staff, subcontractors, and visitors.
• Support the coordination of bids for office and site-related services such as cleaning, dumpsters, and construction supplies.
• Perform additional administrative duties as assigned to support the team. Requirements
• A minimum of 5 years of experience in an administrative or office environment.
• Demonstrated ability to manage time effectively and prioritize tasks in a fast-paced setting.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proven ability to work independently while maintaining a high level of professionalism and confidentiality.
• Proficiency in office technology and software, including Microsoft Teams, Office 365, CMiC, Bluebeam, and similar tools.
• Flexibility and adaptability to handle a variety of situations and changing priorities.
• Ability to remain composed and productive under pressure and frequent interruptions TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .