Clerical & Data Entry Specialist Job Summary Responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. Performs accurate data entry, prepares invoices, answers phones and emails, maintains organized records, and delivers excellent customer service while supporting office staff and management. Key Responsibilities Answer and direct incoming phone calls in a professional and courteous manner. Respond to emails promptly and efficiently, providing excellent customer service. Perform accurate data entry and maintain electronic and paper filing systems. Prepare, process, and track customer invoices and payments. Verify billing information for accuracy and resolve discrepancies as needed. Maintain organized records, files, and office documents. Schedule appointments, meetings, and manage office calendars when required. Process incoming and outgoing mail and distributing correspondence. Assist with general administrative tasks, including copying, scanning, filing, and document preparation. Support accounting and management with reports, spreadsheets, and other administrative duties. Maintain confidentiality of sensitive company and customer information. Qualifications High school diploma or equivalent; additional administrative training is a plus. Previous experience in an office, clerical, administrative, or customer service role preferred. Strong data entry skills with a high level of accuracy and attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook) and office equipment. Experience with invoicing or accounting software is an asset. Excellent verbal and written communication skills. Strong organizational and time-management abilities. Ability to multitask, prioritize, and work independently in a fast-paced environment. Key Skills Office Administration Clerical Support Data Entry Invoicing & Billing Customer Service Telephone Etiquette Email Correspondence Record Keeping Microsoft Office Suite Organization & Time Management Attention to

Detail Problem Solving Communication Skills Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person