A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Capital High School Counseling Secretary The Counseling secretary oversees student records and transcripts found in PowerSchool. Helps schedule students with Counselors, oversee the career center area, help monitor the Bruin Food Pantry, assist counselors with their requests, and create the monthly parent newsletter. Some of what you will do: Respond to routine telephone inquiries regarding general high school policies and procedures. Prepare materials for printing and distribution to students, parents and/or guardians, staff, and the school community. Maintain accurate files and records. Facilitate student registration and transcripts. Oversee district elementary records. Oversee and develop social media accounts associated with Capital High School. Other duties as assigned Who we are looking for: High school diploma or general education degree (GED) One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District. Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation. How to Apply Complete the online application on hpsjob.com to include a cover letter and resume. This position is ongoing, and applications are accepted immediately. Current entry level salary range is $19.43-$20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9 holidays, 3 personal days, up to 9 school calendar related days, health benefits, and retirement. Question? Email humanresources@helenaschools.org. Important Notes This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees. This recruitment may also be used to fill additional positions per business needs. Prior to employment, you must successfully complete the appropriate background check required for employment. The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email recruit@helenaschools.org or call (406) 324-2010. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay.
