DUTIES AND RESPONSIBILITIES

Provide administrative support to the accounting and operations teams while serving as the primary liaison between the office and field personnel. Review, verify, and process vendor invoices and employee expense reports. Respond to vendor inquiries, resolve invoice discrepancies, and maintain vendor records. Maintain digital and physical records, including W-9s, Certificates of Insurance (COI), payment documentation, and other company files. Compile data, prepare spreadsheets, and generate reports as needed. Maintain inventory and order office supplies and operational materials. Coordinate office equipment maintenance and IT service requests. Answer, screen, and direct incoming phone calls while taking and distributing accurate messages. Process, organize, and distribute field paperwork, ensuring required approvals and documentation are complete. Track employee training, certifications, and license renewals to ensure compliance. Prepare professional correspondence, reports, and other business documents. Handle confidential information with professionalism and discretion. Perform general clerical duties, including filing, scanning, copying, shipping/receiving, and mail distribution. Assist with special projects and perform other duties as assigned.

SKILLS AND QUALIFICAITONS

High school diploma or equivalent required; associate's degree in business administration, accounting, or a related field preferred. Two to five years of administrative, accounting, or accounts payable experience preferred. Experience with accounting and/or project management software is preferred. Proficient in Microsoft Office Suite, with advanced knowledge of Microsoft Excel. Strong organizational skills with exceptional attention to detail and accuracy. Excellent verbal and written communication skills. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Strong analytical, problem-solving, and decision-making skills. Ability to build positive working relationships with employees, customers, and vendors. Ability to maintain confidentiality and exercise sound judgment. Self-motivated, dependable, and able to work independently as well as collaboratively within a team. Willingness to learn, adapt, and contribute to a positive work environment.

PHYSICAL DEMANDS

Continually required to sit, walk, talk and hear Continually required to utilize hand and finger dexterity Continually utilize visual acuity to operate office equipment, read and/or use keyboard Occasionally required to climb, balance, bend, stoop, kneel or crawl Occasionally required to lift/push/pull/carry items up to 50 lbs. Frequently required to lift/push/pull/carry items 25•45 lbs. Continually required to lift/push/pull/carry items up to 25 lbs.

BENEFITS

Health Insurance Dental Insurance Vision Insurance Company Sponsored Life Insurance Paid Time Off Paid Holidays

SCHEDULE

Mon•Fri (8:00AM•5:00PM)

WORK LOCATION

: One Location

WORK REMOTELY

No Pay:

$20.00•$24.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

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