School Secretary Build Yourself Up Academy Westwood, NJ Job Details Full-time $35,000 a year 1 day ago Qualifications Microsoft Excel Microsoft Outlook Computer literacy Word embeddings Filing Administrative experience Multi-line phone systems Clerical experience Full Job Description Job Overview We are seeking a dynamic and organized School Secretary to join our educational team! In this vital role, you will serve as the first point of contact for students, parents, staff, and visitors, ensuring smooth daily operations within the school office. Your energetic approach and exceptional organizational skills will help foster a welcoming environment while managing administrative tasks efficiently. This paid position offers an exciting opportunity to contribute to the success of our school community through excellent office management and customer service. Responsibilities Greet visitors, students, staff, and parents with professionalism and warmth at the front desk. Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately. Handle data entry tasks accurately using Microsoft Office programs and maintain organized filing systems. Perform general clerical duties such as photocopying, proofreading documents, and preparing correspondence. Maintain confidentiality when handling sensitive information related to students, staff, and school operations. Support bookkeeping activities with QuickBooks or similar software for financial recordkeeping. Coordinate appointments, schedules, and meetings for school administrators and staff. Assist with office management duties including supply inventory, record keeping, and document processing. Provide exceptional customer support by addressing questions from parents, students, and community members professionally. Qualifications Proven office experience with strong clerical skills in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills. Experience with data entry, filing systems, and handling confidential information responsibly. Excellent organizational skills with the ability to multitask efficiently and prioritize tasks effectively. Strong phone etiquette skills with experience managing multi-line phone systems and customer service interactions. Bilingual abilities are highly desirable to assist diverse community members effectively. Personal assistant or administrative experience in an educational setting is a plus. Knowledge of bookkeeping software such as QuickBooks is preferred but not required. Join us in creating a positive impact on our school community! We value energetic professionals who are committed to excellence in administrative support while fostering a welcoming environment for all stakeholders. This is a paid position dedicated to supporting the smooth functioning of our educational institution through dedicated office management and outstanding communication skills.

Pay:

$35,000.00 per year Application Question(s): What is your earliest available start date?

Work Location:

In person