Administrative Assistant

We are looking for an organized Administrative Assistant to support a superintendent and a small support team in Great Neck, New York. This contract-to-permanent position is ideal for someone who enjoys keeping administrative operations on track, managing documentation accurately, and assisting with a variety of office projects. The role offers the opportunity to contribute in a hands-on onsite environment while building toward long-term employment.

Responsibilities:

• Provide day-to-day administrative support to the superintendent and three additional team members, helping maintain smooth office operations.
• Track compliance-related documents, monitor deadlines, and follow up to ensure required paperwork is completed within established timeframes.
• Assist with document organization and digital record maintenance, including combining files and preparing materials for electronic signature through Adobe tools.
• Enter and update information in office systems with a high level of accuracy, including light accounts payable-related data entry in QuickBooks.
• Prepare correspondence, reports, spreadsheets, and other administrative materials using Microsoft Office applications.
• Handle a range of general clerical and administrative assignments as priorities shift throughout the day.
• Support special projects and other ad hoc office tasks as needed to meet departmental goals.