Administrative Assistant | Part-Time |

In-Office Pay:

$20-$25/hour

Schedule:

Part-time; flexible hours based on workload (estimated 15-20 hours/week , may fluctuate). Availability during standard business hours is required. Position Overview A multi-entity organization supporting architecture, construction, and landscape services is seeking a dependable, detail-oriented Administrative Assistant to provide in-office clerical and administrative support. This role focuses on practical, day-to-day office support—helping keep documentation organized and operations running smoothly across multiple teams and entities. Core Responsibilities Front Office Support Serve as the first point of contact for visitors, phone calls, and vendors Greet clients, subcontractors, and partners professionally Route calls and inquiries to the appropriate team members Receive, sort, and distribute mail and deliveries Clerical Support Across Entities Provide clerical support to office staff and project teams across entities Assist with scheduling meetings and coordinating calendars as directed Perform data entry, printing, scanning, copying, and filing Maintain organized physical and digital filing systems Office Administrative Support Support consistent document organization across all entities Assist with office supply ordering and basic inventory tracking Coordinate occasional local errands (post office, accountant, etc.) Complete additional administrative tasks as assigned by the Office Manager Qualifications Prior administrative or clerical experience preferred Strong organizational skills and attention to detail Professional written and verbal communication skills Comfortable supporting multiple teams within a shared office environment Reliable transportation for occasional local errands Dependable, adaptable, and comfortable with changing priorities To Apply Submit a resume to jobs@hiresapphire.com for consideration. Sapphire Recruitment is an EOE. #adm123