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Intelli-Tec Security LLC
Sales Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New York data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,668 / year median in New York
-5% projected decline
Job Description
Location This position is 100% on-site and reports to our facility on site in Syosset, NY. Job Summary This specialized administrative Sales Assistant role will support the efforts of the Vice President of Healthcare. You will provide a variety of complex administrative tasks, working closely with the Executive Assistant and Sales Coordinator. You will assist to gather input, secure approvals, and ensure deadlines and client requirements are consistently met. Responsibilities include processing purchase orders, supporting project kickoff activities, and managing the creation and distribution of project and compliance documentation for healthcare systems. Salary Range $24.00 per hour
- $28.00 per hour Hours Monday
- Friday, 08:00am
- 05:00pm Responsibilities Prepare accurate customer proposals and quotes based on individual scope and pricing guidance provided by the VP of Healthcare and department supervisors Maintain detailed reporting for proposals, contracts, and project activity to ensure audit readiness Partner with internal and external stakeholders to gather required information and approvals; stay on track with frequent follow ups to ensure deadlines are met Process purchase orders from large healthcare and other commercial clients Coordinate with internal teams regarding new purchase orders and awards to support smooth project kickoff and alignment Prepare and distribute physical project documentation, including paperwork, labels, and job folders Create, compile, and distribute documentation to healthcare clients and agencies, including but not limited to Northwell Health, Nassau County facilities, and St.