Administrative Assistant IPF Sourcing LLC North Tonawanda, NY Job Details Full-time $22.04 - $23.05 an hour 1 day ago Benefits 401(k) Vision insurance Qualifications Microsoft Excel Computer literacy Executive administrative support Data entry Multi-line phone systems Clerical experience Full Job Description Job Overview We are seeking a dynamic and detail-oriented Administrative Operations Assistant to join our team! In this vital role, you will be the backbone of our office, ensuring smooth daily operations and providing exceptional support to our staff and clients. Your energetic approach and organizational prowess will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization dedicated to excellence. Responsibilities Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems, handle incoming calls, and provide prompt, courteous customer service. Maintain organized filing systems, perform data entry tasks with accuracy, and handle confidential information discreetly. Support office management activities including scheduling appointments, coordinating meetings, and managing calendars. Utilize Microsoft Office tools such as Word, Excel, and Outlook for document creation, reporting, and correspondence. Perform bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking. Assist with client communication, follow-up calls, and support customer service initiatives to ensure client satisfaction. Handle clerical duties such as copying, scanning, mailing, and maintaining office supplies inventory. Provide personal assistant support when needed by managing time-sensitive tasks efficiently. Experience Proven office experience or administrative support background demonstrating strong organizational skills. Familiarity with office management software including Microsoft Office Suite and QuickBooks. Experience in handling multi-line phone systems and providing excellent customer service in a fast-paced environment. Bilingual abilities are a plus for effective communication with diverse clients and team members. Prior clerical experience involving data entry, filing, and managing confidential information is highly desirable. Strong computer literacy with excellent typing speed and attention to detail. Demonstrated ability to manage time effectively while juggling multiple priorities in a professional setting. Personal assistant or executive support experience is advantageous but not required. Join us as an Administrative Operations Assistant and become an essential part of a vibrant team committed to operational excellence! We value proactive individuals who thrive in organized environments and are eager to support our mission through energetic dedication and meticulous attention to detail.

Pay:

$22.04 - $23.05 per hour Expected hours: 40.0 per week

Benefits:

401(k) Vision insurance

Work Location:

Hybrid remote in North Tonawanda, NY 14120